Senior Human Resources Specialist

The Role

The Senior Specialist, HR will play a key role in ensuring a seamless employee experience throughout the entire employee lifecycle. This role focuses on onboarding, offboarding, payroll and benefits administration, compliance, and administrative support, fostering a positive work environment while maintaining organizational standards and legal compliance.

What you would be responsible for:

Contractor Onboarding, Offboarding, and Employee Lifecycle Management

• Oversee the end-to-end onboarding process for contractors, ensuring all required documentation, background checks, and compliance steps are completed accurately and promptly in Bullhorn
• Serve as the primary point of contact for contractors during onboarding, addressing questions about paperwork, payroll setup, and company policies
• Ensure contractors are properly set up in internal systems (e.g., payroll, benefits, time tracking) and provide them with access to necessary tools and resources
• Collect and validate employment eligibility (e.g., I-9s, W-4s), ensure proper filing, and maintain compliance with federal and state regulations
• Act as the liaison between contractors and recruiters for any day-to-day HR inquiries, such as timekeeping issues, benefits questions, or contract details
• Process and document lifecycle events, such as contract extensions, changes in assignment, pay rate adjustments, or status changes
• Monitor compliance with client requirements (e.g., certifications, licenses, or drug screenings) and proactively ensure contractors meet deadlines
• Coordinate the offboarding process for contractors, ensuring the return of company property (if applicable) and final paycheck compliance
• Provide termination letters, final payment details, and any other required offboarding documentation

Payroll and Benefits Administration

• Process payroll, including managing deductions, inclusions, and compliance
• Administer benefits programs, ensuring they align with employee needs and market trends
• Handle ongoing benefits and compensation updates, including open enrollment communications
• Respond to inquiries related to benefits and timesheets
• Process vendor invoices and conduct monthly audits to ensure billing accuracy
• Assist with compliance audits, including PTO, EEOC, and 401(k)
• Manage the offboarding process including healthcare transitions and COBRA

Compliance and Administration

• Maintain compliance with federal, state, and local employment laws and regulations, recommending best practices
• Manage external correspondence, including employment verifications, child support, unemployment claims, and workers’ compensation inquiries
• Perform Gainwell Monthly Exclusion Testing audit and related vendor processes
• Ensure accurate documentation and timely responses for external requests
• Conduct regular audits of employee and associate records including new hires, terminations, and status changes to ensure compliance with company policies
• Ensure accurate recordkeeping of all HR compliance requirements
• Monitor and audit compliance with training requirements
• Regularly audit Bullhorn data to ensure contractor records are up to date and accurate throughout their lifecycle

Facilities Management

• Prepare workstations, laptops, and necessary equipment for new hires, ensuring they have everything needed for a smooth start
• Serve as the point of contact for any office repairs or maintenance issues, ensuring prompt resolution. This includes coordinating with vendors for any office repairs or improvements
• Manage incoming and outgoing mail, ensuring timely distribution and processing of correspondence and packages
• Oversee the distribution and tracking of office parking passes for associates, ensuring availability and resolving any related issues
• Administer company business and workers' compensation insurance, ensuring all policies are current and coverage requirements are met
• Order and maintain office supplies, including stationery, equipment, and other materials needed for day-to-day operations
• Ensure the office environment meets all health and safety regulations, including maintaining fire exits, safety equipment, and employee well-being protocols
• Manage relationships with various office vendors (e.g., janitorial services, food deliveries, maintenance companies) to ensure the office runs smoothly and efficiently
• Ensure all offices are organized and presentable, including common areas, meeting rooms, and workspaces, ensuring a professional and welcoming environment for associates and visitors

HR Projects

• Assist with ad hoc HR projects as needed
• Participate in the review and updating of company policies and procedures as needed, ensuring they align with legal requirements and company goals
• Collect, compile, and analyze employee data for specific HR reports, audits, or other projects, providing insights to leadership for decision-making
• Work with other departments on special initiatives as needed

Experience and Knowledge Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 3–5 years of HR experience, including onboarding, benefits administration, and payroll
• Strong interpersonal and communication skills to interact with employees and contractors at all levels.
• Proven organizational skills with a high level of attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Experience with Bullhorn ATS preferred

The kind of people we work with embody some of these characteristics:

• Innovative, creative, and passionate about enabling businesses through talent acquisition.
• Pride in delivering quality work, every time with strong business acumen and abilities to learn, retain and apply learned concepts.
• Strong solutions mindset: Comfortable working in an environment which requires strong deliverables along with the ability to identify problems and drive appropriate actions; Highly organized and process oriented.
• Bias for action, strong work ethic, and desire to achieve excellence.
• Enthusiastic team player with a strong drive to ensure a positive work environment. Cares about others success deeply.
• Agile; Can pivot priorities with ease while staying calm.
• The ability to be comfortable with high volume workload and not be afraid to “roll up your sleeves”.
• Relentless seeker of talent with a deep network who is driven by collaboration, learning, doing the right thing and quality human interaction.

About TalentoHC:

TalentoHC is a high growth talent & organizational solutions firm. Through Talento Recruiting, we are transforming the customer experience standards in the recruiting services arena. The company was founded in 2017 with the belief that human capital should be viewed as an asset on the balance sheet. Through its integrated human capital services, the Talento team has supported 65 enterprise, middle market and startup/high growth organizations in 15 countries with recruiting, contingent workforce management, employer branding, strategy, transformation, organization design & implementation, career pathing, outplacement, employer branding and leadership development solutions. Some of the benefits of working for Talento HC are as follows:

• Culture focused on advancing your career while disrupting an industry and providing unrivaled service; Rapid advancement and promotion opportunities based on merit
• Health, Dental, Vision & Pet Insurance; Short Term and Long-Term Disability Insurance
• Unlimited PTO
• Hybrid work environment

Talento envisions a world where the recruiting industry service model evolves into human capital partnership that drives organizational performance. Through trust and value, you are positioned to offer talent & organizational solutions that separate you from the rest. With 1000 searches in the last 36 months, Talento Recruiting has established a footprint that it is ready to scale to the next level.

Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills.

Talento Human Capital (HC) is an equal opportunity employer, people are at the center of what we do!

People Passion Perseverance = Progress