Demo

Executive Administrative

TalentOne Recruitment & Staffing
Newport, CA Full Time
POSTED ON 2/5/2025
AVAILABLE BEFORE 4/29/2025

We are seeking a dedicated and experienced Sales Administrator to oversee monthly sales forecasts, manage crucial data in Salesforce, and provide vital support to the sales team.

Job Type : Full-time

Schedule : Monday - Friday 8am-5pm

Pay : $75K - $83K

Responsibilities :

  • Entering Product codes & tracking information into system
  • Provide primary telephone support for sales.
  • Answer incoming calls, emails and inquiries and direct to appropriate salesperson.
  • Coordinate complex scheduling.
  • Calendar management. Manage senior executives’ travel logistics and activities, including accommodations, transportatiion, etc
  • Maintaining professionalism and strict confidentiality with all materials.
  • Administrative tasks to support Executives.
  • Work in harmony with the various teams to ensure sales order information and schedules are accurate and entered properly.
  • Provide direct support to multiple senior-level executives simultaneously. ​​​​​​​
  • Other duties as assigned.

Qualifications :

  • Bachelor’s in Business Administration, or other related field.
  • 5 years plus of experience supporting top-level executives.
  • Proficient in Microsoft Excel (vlookups and Pivots) (Required).
  • Manufacturing Industry experience (Preferred).
  • Ability to identify issues and resolve problems.
  • Strong organizational skills.
  • Attention to detail.
  • Ability to effectively communicate and work efficiently with the sales department.
  • Ability to multitask and prioritize tasks effectively.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and ability to identify issues and resolve problems.
  • Meet critical business deadlines.
  • Outstanding organizational, written, and verbal communication skills(Required).
  • Proficient in other Microsoft Office applications, (Word, Excel, and PowerPoint) (Required)
  • Ability to work in a fast-paced dynamic and changing environment.
  • Salary : $75,000 - $83,000

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