Job Description
Job Description
Executive Assistant- TalentZok
OVERVIEW
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.
Immediate opening for an Executive Assistant in San Diego, CA who possesses :
- Bachelor's degree is preferred, not required
- Minimum of 5 years of relevant work experience in a role directly supporting the President and / or C-suite level executives
- Must have strong experience with creating PowerPoint presentations for executive meetings and basic Excel skills
- Must have experience with scheduling and travel coordination, experience interfacing with customers is a plus
Email resumes to odrow @talentzok.com or call 858.866.86766.
FULL DESCRIPTION : The selected candidate will facilitate assignments, business needs and responsibilities; inclusive of a wide range of administrative and operational tasks to maximize productivity and efficiency. Manages client contacts through the firm's client relationship management database; provides administrative support, including, but not limited to opening files, filing, handling travel arrangements, expense statements and other tasks as requested.
The selected candidate will be responsible for :
Requires strong legal and administrative skills, as well as an ability to multi-task and perform well under strict deadlinesMust be extremely well-organized and detail oriented. Familiarity with document management systems a plusMust possess the ability to effect change and handle tasks by utilizing and leading othersMust have excellent written and verbal communication skills and be able to follow instructions effectivelyMust be a self-starter who can work both independently and in a team environmentMust possess excellent customer service skills and be flexible to handle changing priorities to support business needsMust have good telephone etiquette and excellent interpersonal skillsThe selected candidate will also possess :
Provides high-level administrative support and assistance to assignmentsActs as the central point of contact for assignmentsSchedules and attends meetings on behalf of assignments, taking notes and recording minutes.Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for assigned partnersCoordinates travel arrangements, including processing visas and other documentation for international travel; ensures time entries are entered, reviewed and completed whether by entering on behalf of the attorney or through reminders to the attorney to enterFacilitates the management of contacts utilizing InterAction, including entering contacts, reviewing contact updates, and revising marketing and event invitation listsUpdates Interaction with key essential information and acknowledges milestones (birthdays, weddings, life events, etc.) for the assignmentsScreens calls from internal and external clients, prioritizing calls and scheduling appointments and meetings as necessary; processes phone calls, mail and email, using sound judgment in responding or forwarding to the appropriate person / departmentFacilitates the expense accounting process by obtaining adequate documentation required for submission, monitoring expense reports through final payment status, reconciling American Express statements to ensure that all balances are known and accounted for, and ensuring that the approvers are consistent and timely in reviewing items presented for their approval.Facilitates the new business intake process by initiating conflicts checks in the firm's conflict resolution software, assisting the New Business Intake staff and partners by gathering the required information and documentation and entering it in the firm's conflict resolution software, drafting engagement letters, and updating the partner(s) on the status of requests.Facilitates the records process through the creation of files in the firm's Records Management software; properly maintaining client records in paper files and in the firm's document management workspaces; and by sending materials to offsite storage upon the completion of mattersFacilitates the billing process through streamlining the process and gathering information as needed to minimize the burden on assigned partners.Salary Range : $100k / yr
For immediate and confidential consideration, please email your resume to odrow @talentzok.com or call 858.866.86766. More information can be found at www.talentzok.com
Company Description
TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2022, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, TalentZok is expanding to new markets and hiring additional staff in existing offices.
Company Description
TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2022, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, TalentZok is expanding to new markets and hiring additional staff in existing offices.
Salary : $100,000
