Front Office Coordinator

Title Services, a full service title insurance agency affiliated with the F.C. Tucker Company, is looking for an Administrative Assistant (Front Office Coordinator) to manage all activities associated with the front desk and reception area while creating a pleasant and welcoming environment for our guests. This position will be based out of the Title Services Corporate office located at 9201 N. Meridian, Indianapolis.

A normal day might entail:

• Manage the front end of the office by creating a welcoming and energetic atmosphere for agents and their clients as well as other visitors.
• Greeting guests coming into our office
• Manage incoming calls by providing information to callers and routing calls to the appropriate person.
• Assigning and escorting guests to their closing rooms
• Communicating and/or verifying proper wire instructions in a secure manner.
• Reporting maintenance concerns to property management
• Ensuring that reception beverage and snack inventory is maintained, order as needed.
• Distributing daily mail and other deliveries
• Matching checks with invoices, then logging them and mailing them out daily.
• Assisting the Closing Coordinator with the entry of data to the Indiana Department of Insurance.
• Completing the entry of 1099s in the database for each transaction and filing away in the proper location upon completion.
• Regular and reliable attendance at work
• A variety of other things as well.

This job might be for you if:

• You are a genuinely positive and energetic person.
• You communicate clearly and effectively (listening is part of communicating).
• You excel at providing the best customer service possible
• You are comfortable working in Microsoft Windows.

Hours: Monday – Friday, 8:30am to 5:00pm with an hour lunch break (37.5 hours a week). This position rarely works overtime, but may be asked to come in a bit early or stay a bit late depending on the closing schedule.

401k, Dental Insurance, Life Insurance, Medical Insurance, Vision