PMS 312- Executive Assistant- Flag Level

****** MUST HAVE NAVY EXPERIENCE, INCLUDING NAVY CORRESPONDONCE, FITREPS, AND AN ACTIVE SECRET SECURITY CLEARANCE. PLEASE DO NOT APPLY IF YOU DO NOT HAVE THOSE QUALIFICATIONS******

Tamayo Federal Solutions, LLC, a Department of Defense contractor, is now hiring a Flag Level Executive Assistant to serve on the PEO Aircraft Carriers Team for as an Executive Assistant (Mid/Sr) for the In-Service Aircraft Carrier Program Office (PMS 312). Team member will be seated on-site with the client.

Position: PMS 312 Executive Assistant (EA)

General Description: Provide comprehensive Program Analyst Support to the In-Service Aircraft Carriers Program Office, Modernization Team in their management area of responsibility. The person filling the role would need to apply administrative and program management knowledge to the team. The candidate should have knowledge of Navy Correspondence and Naval Message formatting and distribution, along with Microsoft 365 applications. Additional tasking would include tracking actions and initiatives from the PEO Carriers front office.

• Provide specialized program management support to include assisting in developing briefings, action item responses, point papers on a variety of topics within PEO Aircraft Carriers
• Prepare, revise, manage and route official correspondence.
• Prepare Executive Summary Memorandums for the PM/DPM as necessary.
• Coordinate travel details and prepare travel vouchers for the Program Manager (PM) or Deputy Program Manager (DPM) in the Defense Travel System (DTS).
• Manage meetings, coordinate team events, reserve conference rooms and take meeting minutes as needed.
• Order office supplies, prepare visit requests, track yearly Fitreps for all assigned military personnel, and ensure awards and plaques are completed for individuals leaving the command.
• Manage and deconflict calendars, facilitate meetings and escort guests as needed.
• Ensure Read Aheads for the PM/DPM, or PEO/ED, are submitted on-time per the SOP. Assist with conference room set up as needed.
• Coordinate meeting and travel logistics for the PM/DPM including visit requests and parking.

Qualifications:

• Required
  • 8 years of related or applicable professional experience
  • Bachelor's degree in related field or equivalent years of experience
  • Extensive and heavy, proactive calendar management experience.
  • Active DOD Security Clearance.
  • Ability to adapt, be flexible to daily office needs.
  • Excellent communication skills (verbal & written).
  • High proficiency in MS Suite (Word, Excel, PowerPoint, MS Teams, OneNote, etc.)
  • Ability to interface efficiently with team members and technical leads.
• Desired
  • 5 years of experience supporting Flag Officers/Senior executives.
  • Former Navy Flag Aide/Writer, Executive Assistant
  • Competency in US Navy correspondence and protocol
  • Knowledgeable in DTS
  • Prior Navy Executive Officers support/Navy Staff experience.
  • Prior NAVSEA and Naval Messages experience (a plus)

SECURITY REQUIREMENTS:

- U.S. Citizenship required.

- Candidate must have active Secret Clearance

Tamayo Federal Solutions, LLC offers a full package of benefits and competitive salary, excellent group medical, vision, and dental programs; 401(k); tuition reimbursement; employee training, development, and education programs; advancement opportunities; and much more!

EEO/AA Employer.

Protected Veterans and individuals with disabilities are encouraged to apply.

Please NO RECRUITERS – Job Applicants ONLY