Internal Auditor

Internal Auditor

Department : Finance / Executive

Reports To : President / CEO

FLSA : E

Summary

Primary responsibilities include the (1) development of annual Internal Audit plan and (2) conducting implementation and operations of audit procedures throughout the Tampa Housing Authority. Audit oversight of the Agency, compliance with HUD regulations, conduct general operational audits and support functional units in evaluating and recommending improvements to business practices, processes, and control procedures. Works closely with executive management in providing analyses, recommendations, counsel and information concerning the activities reviewed. Conduct financial, risk-based and operational audits by examining and verifying accounting, statistical, or operational records and / or procedures of internal organizations to determine the reliability and effectiveness of financial and control systems, material assets, net worth, liabilities, capital stock, surplus, income, expenditures and any other reviews as warranted. Examine records to ensure proper recording of transactions and compliance with applicable laws, agreements, and standard audit policies. Prepare reports of findings and recommendations to the Chief Financial Officer who is responsible for internal controls within the organization and as such is in the most responsible position to evaluate reports and recommendations. Responsible for ensuring the implementation of entity level controls as required under HUD regulations.

Essential Job Functions

A. Reviews functions within departments at appropriate intervals to determine whether they are efficiently and effectively carrying out their responsibilities of planning, organizing, directing and controlling in accordance with management instructions, policies and procedures in a manner that is consistent with both T.H.A. objectives and high standards of administrative practice.

1. Plans the theory and / or scope of internal audits and the audit procedures to be used

2. Prepares a comprehensive and flexible Annual Audit Plan using an appropriate risk-based methodology

3. Evaluates the adequacy and effectiveness of the Agency’s systems of internal accounting and operating control

4. Proactively interacts with senior staff and operating management to ensure that their audit and business-risk needs are met in a cost-effective manner

5. Prepares periodic reports to the CFO and other executives as may be required

6. Utilizes standard audit techniques to obtain, analyze and appraise data, transactions and records as a basis for providing an objective opinion on the performance and effectiveness of the audited department or activity

7. Identifies key risk factors and provides presentation to management on “as needed / required” basis

for providing an objective opinion on the performance and effectiveness of the audited department or activity.

8. Monitors the established systems to ensure compliance with those developed policies, plans, procedures by laws and regulations which could have significant impact on operations / reporting and determine if the activity is in compliance. Recommends policy changes where appropriate.

9. Conducts periodic audits of information processing systems to determine whether these systems meet their intended purposes and objectives

10. Prepares interim and annual reports to the CFO and President, as appropriate, that include, but not limited to :

• A summary of actual audit activities performed and highlights any departures from the audit plan
• Progress reports on action plans implemented to correct previously reported internal control weaknesses
• Providing relevant information concerning alleged illegal acts uncovered by audit review procedures or other means
• Reports detailing all facts concerning possible unethical business practices that could seriously impact the reputation of the Tampa Housing Authority
• Develops action plans to rectify identified weaknesses and provides follow-up actions as necessary
• Quarterly management certifications

11. Performs other related duties as required

Knowledge, Skills, and Abilities

1. Knowledge of the Tampa Housing Authority policies and procedures

2. Knowledge of HUD, and other federal, state, and local regulations related to the financial operations of a public housing authority

3. Knowledge of the principles and practices of management and supervision

4. Knowledge of the principles and practices of accounting

5. Knowledge of accounting-related software

6. Knowledge of report preparation techniques

7. Ability to plan, organize, and assign routine work and special projects in order to meet HUD requirements and organization goals

8. Ability to compile or direct compiling of data and preparation of reports

9. Ability to communicate effectively orally and in writing

10. Ability to work independently and with minimal supervision

11. Ability to maintain effective working relationships with regular contacts with internal persons of senior management

12. Ability to develop and use various types of computer models and software

13. Ability to analyze situations accurately and adopt an effective course of action. Be a strong team player, motivated, assertive, self-starter with "Can-Do" attitude and Mission-focus

14. Ability to be totally independent and objective

15. Capable to make sound decisions in the absence of detailed instructions. Able to develop innovative and timely solutions to problems and excel in multi-tasking.

16. Ability to analyze reports and financial data and formulate recommendations

17. Ability to understand oral and written instructions

18. Ability to effectively initiate and manage work projects

19. Ability to anticipate potential problems and needs in order to develop and initiate appropriate corrective action

20. Ability to evaluate performance of subordinates, correct deficiencies, and effectively assign personnel

21. Skill in analyzing and summarizing financial data

22. Skill in the use of personal computers, and YARDI system

23. Skill in the application of accounting principles and practices

24. Skill in developing accounting policies and procedures designed to meet the goals and objectives of the organization

Minimum Qualifications

Bachelor Degree in Business Administration or equivalent from an accredited institution in Accounting, Business Management or Finance. MBA degree a plus. Prefer CPA or CIA certified or eligible. Prefer minimum 5 years related work experience in a Housing Authority environment Strong knowledge of audit and financial analysis and research, principles and procedures of financial record keeping and automated accounting systems.

Other : Valid Florida Driver’s License / Insurable under the agency’s insurance policy

This job description should not be interpreted to be all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed; some incumbents may perform some duties which are not listed; and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

PI259148287