Procurement Programs Manager

534016.Procurement Programs Manager

Procurement Programs Manager

GENERAL DESCRIPTION

The Procurement Programs Manager is responsible for overseeing operational processes, contract compliance, training, professional standards, Purchasing Card Program, and supplier relationship management within the procurement department.

SUPERVISES OTHERS: NO

FLSA STATUS: EXEMPT

COMPENSATION: $80,000 and up based on experience

ESSENTIAL FUNCTIONS

Supplier Relationship Management and Contract Compliance:

• Develop, implement, and manage a Supplier Relationship Management and contract compliance program.

• Create and manage processes for tracking supplier performance and ensuring contract compliance.

• Provide training to internal and external stakeholders on contract compliance procedures.

• Address supplier non-compliance issues in collaboration with internal stakeholders.

• Regularly audits and reviews the contracts database to ensure that the files are accurate and complete.

Purchasing Card Program

• Oversee the Purchasing Card Program including, but not limited to, improving program efficiencies, corporate account liaison, managing PCard accounts, Program training, Program compliance, new product analysis and implementation, process development, and annual review of S410.25 Procurement - Purchasing Cards.

Procurement Process Improvement:

• Analyze areas for efficiency improvements, such as ePayment and eCommerce solutions.

• Maximize supplier discounts and rebates.

• Facilitate onboarding of new team members and departments.

• Manage relationships with suppliers to enhance efficiency.

• Research and implement industry best practices by participating in procurement award applications.

• Pursue recognition through awards such as the FAPPO Award of Excellence and the NIGP Procurement Agency Excellence Award.

• Ensure adherence to quality standards through accreditation processes.

• Provide guidance and direction to Procurement leadership on new initiatives.

• Support the implementation of sustainability and green procurement initiatives.

• Undertake special projects assigned by management.

• Manages updates to the Procurement Department’s internet pages and intranet pages.

Procurement Training Development:

• Develop internal and external training opportunities, including face-to-face, online, written guides, and virtual training sessions.

• Ensure training materials align with professional standards and organizational goals.

This list is not intended to be all-inclusive, and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary.

REQUIRED FOR ALL HCAA JOBS

• In the event of an emergency or disaster that impacts the Hillsborough County Aviation Authority (HCAA), an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department or the HCAA Emergency Operations Center (EOC). Such assignments may be before, during, or after the emergency/disaster.
• Complies with all HCAA Policies, Procedures, and Standards.
• Performs other duties as assigned.

QUALIFICATIONS (EDUCATION, EXPERIENCE, LICENSES & CERTIFICATIONS)

• Bachelor's Degree in Business Administration, Business Management, Public Administration, or another related field.
• Four (4) years of experience in contract compliance, program development, or other experience related to Procurement in the public or private sector.

• Experience may substitute on a year-for-year basis for the required education.

PREFERRED QUALIFICATIONS

• Certified Professional Public Buyer (CPPB) Preferred

• Certified Public Procurement Officer (CPPO) Preferred

• NIGP Certified Procurement Professional (NIGP-CPP) Preferred

• Certified Procurement Card Professional (CPCP) Preferred

• Project Management Professional (PMP) and/or Certified Associate in Project Management (CAPM) Preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Understanding of procurement principles, practices, and regulations.

• Knowledge of contract development, negotiation, and compliance.

• Familiarity with strategies for managing supplier relationships, assessing performance, and resolving issues.

• Awareness of current trends, benchmarks, and best practices in procurement and supply chain management.

• Knowledge of adult learning principles and training methodologies for designing and delivering effective procurement training programs.

• Understanding of project management concepts, including planning, execution, and evaluation.

• Strong verbal and written communication skills for conveying complex procurement concepts clearly and effectively to various stakeholders.

• Ability to analyze data, identify trends, and make data-driven decisions to improve procurement processes and performance.

• Skill in identifying procurement challenges, developing creative solutions, and implementing corrective actions.

• Ability to provide direction, guidance, and support to procurement team members and stakeholders.

• Skill in establishing and maintaining positive relationships with suppliers, internal departments, and external partners.

• Ability to facilitate organizational change and effectively manage transitions within the procurement function.

• Capacity to adapt to changing priorities, requirements, and circumstances in a dynamic procurement environment.

• Ability to pay close attention to detail and ensure accuracy in contract documents, procurement processes, and supplier communications.

• Skill in prioritizing tasks, managing multiple projects simultaneously, and meeting deadlines.

• Commitment to upholding ethical standards and integrity in procurement practices and supplier relationships.

• Ability to work collaboratively with cross-functional teams and stakeholders to achieve common procurement goals.

• Capacity to identify opportunities for innovation and continuous improvement in procurement processes, technologies, and practices.

The Aviation Authority-Tampa International Airport provides equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership, or non-membership in an employee organization, or based on personal favoritism or other non-merit factors.

The Aviation Authority-Tampa International Airport welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision to grant reasonable accommodation requests will be made case-by-case.