What are the responsibilities and job description for the Administrative Assistant position at Tandym?
An education network in New York City is currently seeking an experienced administrative professional to join their team in Manhattan as an Executive Assistant.
About the Opportunity :
Start Date : ASAP
Assignment Length : Contract (temp)
Setting : Hybrid (3 days onsite)
In this role, the Executive Assistant will be responsible for providing support to the Head of Talent Acquisition and TA team.
Responsibilities :
Managing the highly demanding schedule of the Head of TA on a daily basis, ensuring her schedule is executed in a timely manner with all prep documents ready and reviewed in advance.
Assisting with internal and external correspondence, drafting communications and developing sophisticated presentations for multiple audiences.
Supporting the Head of TA's direct reports in their scheduling, communications, projects and other ad hoc requests.
Maintaining an organized and up-to-date expense management system, filing system, and contacts database.
Managing incoming requests by prioritizing, researching, and responding to or delegating responses as needed, ensuring seamless communication between teams with real-time progress updates.
Acting as liaison on behalf of the Head of TA and team and other departments / staff within the organization, as well as external parties, employing diplomacy in all interactions.
Organizing, managing, and providing administrative support for special projects, thinking logically through each step of a project, and finding thoughtful solutions.
Qualifications :
2 years of experience working as an Executive / Administrative Assistant in a fast-paced, results-driven environment.
Advanced G-Suite and advanced MS Office skills with Mac / Apple products.
Proficient with PowerPoint and developing presentations.
Bachelor's Degree.
High level of professionalism.
Excellent communication skills.
Strong multi-tasking, time management, scheduling and prioritizing skills.
Comfortable addressing a variety of audiences with a knowledgeable, friendly, and professional demeanor.
Possess extraordinary attention to detail with the ability to think critically about tasks at hand.
Experience working in environments where sensitivity and confidentiality are required.
Ability to adjust quickly to constantly changing priorities and be responsive to feedback.
Strong work ethic, commitment to completing work on a timely basis.
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