Demo

Administrative Assistant

Tandym
New York, NY Full Time
POSTED ON 4/24/2025
AVAILABLE BEFORE 6/24/2025

We are seeking an Administrative Assistant to support a leading Commercial Real Estate client in New York.

About the Opportunity:

  • State Date: ASAP
  • Assignment Length: Contract to perm
  • Schedule: Monday to Friday
  • Hours: 9am-6pm (possible overtime but that will be pretty rare)

Responsibilities:

The Administrative Assistant will:

  • Provide administrative support to Executive Vice Chairman, Executive MDs, Senior MDs, and team partners.
  • Coordinate and manage complex calendars, flexible with urgent schedule changes and last-minute meetings.
  • Organize and manage email correspondence and prioritize follow-ups.
  • Handle confidential information with discretion and professionalism.
  • Track and manage action items and deliverables to ensure timely completion.
  • Prepare and maintain marketing materials such as flyers and presentations.
  • Provide support for copying, faxing, scanning, mailing, and filing.
  • Schedule, prepare, and organize internal and external meetings and conference calls.
  • Coordinate catering, book venues, and prepare meeting materials.
  • Manage team supply orders (e.g., Amazon) and oversee general office logistics.
  • Process expense reports, check requests, and financial tracking (invoicing, follow-ups).
  • Maintain centralized tracking systems for team agendas, meetings, and deliverables.
  • Act as a liaison between team members, departments, and external contacts.
  • Serve as point of contact for onboarding new hires, including training on internal platforms.
  • Arrange complex travel itineraries including flights, hotels, and car rentals.

Qualifications:

  • Bachelor's Degree preferred; High School diploma required.
  • 3-6 years of administrative or executive support experience (real estate experience a plus).
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to multi-task, prioritize, and work independently in a high-energy environment.
  • Flexible, motivated, and professional demeanor.

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