Civil Clerk II

Tangipahoa Parish Sheriff’s Office

Gerald D. Sticker, Sheriff

Job Description

Job Title: Civil Clerk II

Rank: Administration

FLSA Status: Non – Exempt

Class:

Division: Accounting and Finance

Revised By: Major T. Carrasco

Department: Civil Process

Revised Date: 7/18/2024

Reports To: Civil Process Supervisor

Essential Employee: No

Approved By: Chief R. Matthews

Subject to Random Drug Testing: Yes

Approved Date:

SUMMARY: The Civil Process Department processes court papers involving judicial services, sheriff’s foreclosure sales, wage garnishments and enforcement of court orders on protective orders. Additionally, the Civil Process Department maintains accurate records of service, attempted service, and returns of service to the appropriate courts, billings and correspondence between outside agencies requiring TPSO civil service.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Civil Process Clerk II performs a variety of administrative and legal duties involving complex and detailed clerical responsibilities, as well as routine bookkeeping within the Civil Process Department. Exercises sound judgement, initiative, and interpretation of legal documents, civil law, internal policy and procedures are exercised while communicating in an effective and professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, however, are not limited to the following:

• Must be able to handle and coordinate multiple complex tasks at the same time.
• Proficiently operate various types of office equipment and software applications.
• Collect, post, and reconcile payments.
• Prepare and reconcile daily bank deposits.
• Disburse funds and make necessary financial data entries in accordance with judicial orders, internal controls, and policy.
• Assist in foreclosure property sales resulting in judicial orders from the Court in accordance with Louisiana Law including processing of writs, advertising, preparation of deeds and judicial bills of sales, obtaining mortgage certificates and appraisals, etc.
• Manage deadlines, scheduling and setting priorities in compliance with Louisiana laws and internal policies including but not limited to temporary restraining orders and foreclosure sales.
• Interpret, validate, and record various official and legal documents including service to defendants, appraisals, foreclosure orders and other judicial orders.
• Ensure completeness and accuracy of records.
• Communicate professionally and effectively with officials, attorneys, debtors, creditors, business professionals and staff.
• Maintain confidentiality, tact, courtesy and integrity with citizens and coworkers while under pressure and working as a team member.
• Ability to gain working knowledge of the provisions of Louisiana Civil Code that relate to the enforcement of judgements and service of legal documents.
• Other duties as directed by the supervisor.

SUPERVISORY RESPONSIBILITIES: This position has no supervisory authority.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) required; Two years’ work experience in legal environment or related field preferred; Training and education in a business, legal or closely related curriculum is highly desirable.

LANGUAGE SKILLS: Ability to read and interpret documents such as legal documents, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to communicate effectively to customers or employees of the organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

COMPUTER SKILLS: Intermediate personal computer skills, including word processing, e-mail, spreadsheets, etc.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions and legal orders furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS: None.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus. The employee may be frequently required to look at a computer screen.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

SUBSTANCE ABUSE TESTING - Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment/pre-placement and random alcohol, drug and/or controlled substance testing as outlined in the TPSO Employee Manual.

SUMMATION - Duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $33,800.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Amite, LA 70422 (Required)

Work Location: In person

Salary : $33,800