What are the responsibilities and job description for the Staffing Coordinator - Transfer and Bed Control (Days) position at Tanner Health?
To serve as a resource to the nursing management team. Provides reports and information relevant to day to day operations of Nursing Administration, included but not limited to staffing, FMLA, bed assignment, etc. The Staffing Coordinator is an administrative support position responsible for coordinating the staffing of nursing care units, maintenance of daily staffing sheets, keying of new employees into computer, assisting with clerical duties and securing sitters as needed. This individual serves as a resource person to the nursing units developing plans according to patient acuity, census, activities of the unit, and staff capabilities.
Education
High School Diploma or GED
Experience
One year of related experience. Requires broad knowledge of complex systems and procedures.
Qualifications
Education
High School Diploma or GED
Experience
One year of related experience. Requires broad knowledge of complex systems and procedures.
Qualifications
- One year of clerical experience required.
- Ability to cooperate and work with nursing personnel.
- Ability to handle stress situations or crisis well.
- Excellent interpersonal skills for communications with individuals or groups to provide and gather information, provide advice and policy interpretation for employees and managers. Interacts with people of all socioeconomic backgrounds. Represents the organization and Nursing Administration to multiple groups, i.e. employees, managers and general public.
- Excellent organization skills. Must be accurate and through.
- Knowledge of office equipment (copier, fax, scanner and computer) for trouble shooting problems and instructing others.
- Must be able to function independently and use sound judgment.
- Must be able to logically work through a process from conceptualization to implementation.
- Must be able to use various software packages. Must be proficient with Kronos, Word, Excel and SharePoint
- Must exhibit good professional ethics consistently.
- Must possess excellent written and verbal communication skills
- Must project a professional image.
Area of Responsibilities
Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Education
High School Diploma or GED
Experience
One year of related experience. Requires broad knowledge of complex systems and procedures.
Licenses & Certifications
Supervision
Qualifications
- Accurately assess staffing requirements for the current and on-coming shifts.
- Coordinates bed assignments with attention to patient care needs and staffing levels.
- Effectively handles situations in a calm, objective manner and coordinates needed change.
- Maintains communication with the nursing directors, administration, employees, physicians, patients, significant other(s) and other departments.
- Provides guidance to nursing leaders and staff concerning issues related to FMLA usage and documentation, PRO procedures, etc.
- Accurately evaluates self and meets pre-established professional goals.
- Acquires additional equipment and supplies when indicated.
- Acts as a resource in a limited capacity to nursing staff and Nursing Management team.
- Assist with orientation of new nurse management staff.
- Assists with new nursing employee?s orientation ensuring that they are familiarized with proper adherence to time and attendance, FMLA, etc.
- Assures maximum staff productivity by monitoring patient load on nursing units hour by hour and suggesting staffing adjustments to nurse supervisor or director.
- Collaborates with Nurse Manager and Director regarding staffing and nursing personnel issues.
- Communicates staff trends and issues to nursing management.
- Completes required in-services.
- Completes required reports that ensure the smooth operation of Nursing Administration.
- Demonstrates caring behavior to patients, family, visitors and other hospital personnel.
- Develops respectful and caring relationships with nursing staff while implementing time and attendance, sick leave, etc.
- Evaluates staffing trends.
- Manages payroll and time and attendance.
- Proposes recommendation for identified problems in staffing and scheduling.
Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Education
High School Diploma or GED
Experience
One year of related experience. Requires broad knowledge of complex systems and procedures.
Licenses & Certifications
- NONE REQUIRED
Supervision
- Performs an advisory function in providing staffing and productivity information to line supervisors.
Qualifications
- One year of clerical experience required.
- Ability to cooperate and work with nursing personnel.
- Ability to handle stress situations or crisis well.
- Excellent interpersonal skills for communications with individuals or groups to provide and gather information, provide advice and policy interpretation for employees and managers. Interacts with people of all socioeconomic backgrounds. Represents the organization and Nursing Administration to multiple groups, i.e. employees, managers and general public.
- Excellent organization skills. Must be accurate and through.
- Knowledge of office equipment (copier, fax, scanner and computer) for trouble shooting problems and instructing others.
- Must be able to function independently and use sound judgment.
- Must be able to logically work through a process from conceptualization to implementation.
- Must be able to use various software packages. Must be proficient with Kronos, Word, Excel and SharePoint
- Must exhibit good professional ethics consistently.
- Must possess excellent written and verbal communication skills
- Must project a professional image.
Definitions
- To serve as a resource to the nursing management team. Provides reports and information relevant to day to day operations of Nursing Administration, included but not limited to staffing, FMLA, bed assignment, etc. The Staffing Coordinator is an administrative support position responsible for coordinating the staffing of nursing care units, maintenance of daily staffing sheets, keying of new employees into computer, assisting with clerical duties and securing sitters as needed. This individual serves as a resource person to the nursing units developing plans according to patient acuity, census, activities of the unit, and staff capabilities.
Contact With Others
Frequent contacts of a significant nature involving difficult negotiations and technical matters requiring thorough knowledge of organization policies or treatment, plus an ability to understand, communicate with, and to lead, and influence others to obtain willing acceptance, consent, or action. Requires a high degree of diplomacy.
Effect Of Error
Probable errors not easily detected and may adversely affect external as well as internal relationships and may result in major expenditures for equipment, materials, or procedures detrimental to the patient?s welfare or the organization?s interest. Work is subject to general review only and requires considerable accuracy and responsibility. Continually works with reports, records, plans, and programs of a major functional area of the organization where integrity is required to safeguard the organization?s position. Duties may involve the preparation of data on which the administration bases important decisions and are highly confidential.
Supervisory Responsibility
Occasionally uses assistance of aide or helper in performance of task
Mental Demands
Work involves a variety of complex problems to be solved under general organization policies. Ingenuity and judgment are required to review facts, plan work, estimate costs, and deal with factors not easily evaluated, interpret results, draw conclusions, and take or recommend action. Solutions to problems often require coordination with other departments.
Physical Effort
Minimum physical effort - Physical demands encountered are those of a typical office job.
Working Conditions
Generally pleasant working conditions/normal office environment.
Physical Aspects
Continually (at least once per day)
- Typing
- Hearing
- Visual
- Speaking
Frequently (at least 3 times a week)
- Manual Dexterity ? picking, pinching With fingers etc.
- Handling ? seizing, holding, grasping
Occasionally (at least once a month)
- Bending
- Reaching ? above shoulder
- Reaching ? below shoulder
- Color Vision
- Standing
- Balancing
- Walking
- Lifting up To 25 lbs.
- Carrying
- Pushing/Pulling ? up To 25 lbs.
