Financial Specialist - Finance

Classification: Non-Certified                                                                                           Location: Administration

Reports to: Director Finance                                                                                           FLSA Status: Non-Exempt

Bargaining Unit: Financial Specialist (229 days 7.5 hours per day)

Position Summary:

The Financial Specialist works closely with the Director of Finance and is responsible for performing all bookkeeping/secretarial functions relative to the efficient operations of the district.

Supervision:

The Financial Specialist works with a high level of independence under the general guidance of the Director of Finance. The Financial Specialist’s work is governed, controlled, and evaluated by acceptable professional practice, school and district policies and regulations, provisions of the Taos Municipal Schools district policies and procedures, direction of the supervisor, and performance standards set forth in the collective bargaining agreement.

Duties and Responsibilities:

1. Maintains production timelines to accommodate time, order, and importance of requests.
2. Performs basic office skills such as typing, filing, photocopies, etc. as required by the Director of Finances.
3. Assists in the preparations of all required material needed for school board meetings as required by the Director of Finance.
4. Processes purchase requisitions from the beginning through the completion of the process for the department.
5. Must be knowledgeable of the chart of accounts.
6. Ensures that all accounts payable payouts are supported with invoices and with properly proceed documentation.
7. Mails out checks for accounts payable to the approved vendors.
8. Maintains accurate office files, systematic voucher reports, cash balances of all accounts Etc.
9. Records, prepares for deposit, and enters all revenue for these funds received by the district (systematic receipt log).
10. Makes required adjustments to budgets.
11. Reconciles of bank statements monthly.
12. Assists in processing reports and subsidiary reports as necessary.
13. Provides all program managers or schools with financial reports.
14. Must have knowledge of computers, internet, and other office software.
15. Assists in the preparation of year end reports for NM PED.
16. Knowledge of all current district accounting methods and applications.
17. Knowledgeable of expenditure procedures, encumbrance procedures, and liquidation procedures.
18. Ensures that all required supporting documentation is attached to all information submitted through accounts payable.
19. Ensures that expenditure amounts do not exceed budget allocations and that all expenditures are posted to appropriate line items.
20. Assists during the annual audit process.
21. Prepares 1099’s per IRS requirements.
22. Assists with End of Year close out reports and makes all necessary adjustments.
23. Complies with, upholds, and enforces administrative directives and/or regulations, local school board policy, and state and federal regulations.
24. Must perform all other miscellaneous job relates duties assigned.

Minimum Qualifications:

• High school graduate or equivalent.
• Associate degree preferred and or 5 years’ experience in the field.
• Demonstrated success in maintaining a high level of confidentiality related to all Confidential Secretary functions.
• Strong understanding of “client-centered” support and the ability to establish effective working relationships at all levels of the organization.
• Proficient in Microsoft software; Word, PowerPoint, Excel, etc.
• Ability to work effectively in an environment with frequent interruptions, requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to maintain confidentiality in all matters including protection of information related to the development of collective bargaining materials and personnel information.
• Ability to work both independently and cooperatively, exercise judgment and creativity, organize work, set priorities, and meet deadlines.
• Must have strong communication, computer, and interpersonal skills, have ability to learn and utilize new software programs as systems are upgraded.
• Ability to establish and maintain effective working relationships with students, staff, and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Experience in the field of accounting.
• Valid NM State Driver’s License.

Physical and Environmental Requirements of the Position:

• While performing the duties of this job, the employee is regularly required to sit, talk, or listen.
• Frequently required to walk, use fingers, tools, or controls
• Required to stand, bend, and reach with hands and arms.
• Specific vision abilities required by this job include close vision.
• The employee must be able to transport from building to building for meetings.
• The noise level in the work environment is usually quiet.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.