Campus Operations Manager

The Campus Operations Manager is responsible for ensuring the efficient execution of school operations by managing their impact on facilities, security, technology, food services, and campus logistics. This individual will oversee resource allocation, process efficiency, and operational readiness to support school activities while minimizing disruptions to daily functions. Additionally, this role will maintain the integrity of the school’s master calendar, optimize centralized purchasing, and drive operational excellence across departments.

Key Responsibilities:

Campus Operations & Logistics Management

• Serve as the primary liaison between campus operations teams—including facilities, security, IT, and food services—to ensure smooth execution of school activities.
• Oversee logistical coordination, ensuring proper scheduling, resource allocation, and operational readiness for all school functions.
• Manage setup and breakdown for activities, coordinating with custodial staff, security personnel, AV/technology teams, and food service providers.
• Establish and enforce protocols for work requests and approvals, prioritizing operational feasibility and minimizing strain on campus resources.
• Evaluate the impact of scheduled activities on daily operations, proactively addressing scheduling conflicts and resource constraints.
• Develop post-activity review processes to assess operational effectiveness and implement improvements.

Master Calendar Oversight

• Maintain and manage the school’s master calendar, ensuring accurate scheduling of all activities, facility use, and resource allocation.
• Proactively identify and resolve scheduling conflicts, optimizing campus resource utilization.
• Ensure timely and transparent communication of calendar updates to all stakeholders.

Cross-Departmental Coordination

• Act as the primary point of contact for internal departments, ensuring alignment between operational needs and campus capabilities.
• Facilitate collaboration between facilities, security, IT, and food services, ensuring proper staffing, equipment, and support for school functions.
• Implement standardized procedures for work requests, ensuring clear communication and accountability across teams.

Centralized Purchasing & Vendor Management

• Oversee procurement of supplies, equipment, and services related to campus logistics and operations, ensuring cost efficiency and high-quality standards.
• Manage vendor contracts, monitor performance, and negotiate agreements to optimize service delivery.
• Ensure compliance with procurement policies and budgetary guidelines to maintain financial accountability.

Performance, Compliance, & Reporting

• Establish and uphold performance standards for campus operations, logistics, and resource management.
• Track and report key metrics related to operational efficiency, resource utilization, and budget adherence.
• Identify and implement continuous improvement initiatives to enhance workflow, accountability, and campus-wide coordination.

• Experience in operations, facilities management, logistics, or campus administration, preferably in an educational or institutional setting.
• Strong ability to coordinate cross-functional teams and manage multiple priorities effectively.
• Excellent organizational, communication, and problem-solving skills with a proactive approach.
• Familiarity with facility management systems, scheduling tools, and procurement processes.
• Ability to assess resource needs and implement solutions that optimize efficiency and minimize disruptions.