THIS IS AN ON-SITE POSITION. WE CURRENTLY DO NOT OFFER REMOTE OR HYBRID POSITIONS.

GENERAL SUMMARY:

Develops, coordinates, participates, and monitors solicitation and contract activities agency-wide and supports facilitating the overall procurement and contract management cycle. Reviews procurement solicitation and contract requests and proposals and serves in a liaison capacity between departmental staff and department owners and contractors involved in the solicitation and contract development and approval process.  Work may include supervision of procurement scheduling activities, reviews of procurement documents, and collaboration of technical scope writing. This position will support a safety and customer service culture through programs, procedures, and other related work to achieve TARC’s mission and strategic outcomes. The position is responsible for meeting or exceeding all TARC policies and procedures with strict adherence to all local, state, and federal regulations; and performing related duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Facilitate and administer the solicitation process through contract award and execution.
• Conduct formal procurement planning meetings with stakeholders.
• Maintain bid lists.
• Scheduling procurement and contract meetings.
• Review technical specifications and requirements from Department Heads.
• Develop solicitation documents and forms under the regulations of the Federal Transit Administration (FTA) Circular 4220.1F and the Best Procurement Practice Manual.
• Reconcile information for and prepare bid solicitation packages & post-award packages.
• Prepare contract drafts.
• Creates and manages procurement history document files.
• Adhere to bid, sole-source, and direct purchasing thresholds.
• Maintains & Updates FTA regulations.
• Establish business relationships with new and DBE vendors.
• Add DBE vendors to the current vendor list.
• Establish and maintain effective working relationships with associates, administrative officials, and contractors.
• Interprets & Administers purchasing policies & procedures.
• Prepare & maintain DBE reports.
• Manage purchasing website postings & contract listings.
• Create reports and analysis.
• Oversee contract monitoring and management.
• Responsible for the preparation of responses to modifications, changes and disputes of contracts.
• Assist in the construction of board resolutions, supporting documents, and accompanying memos for procurements.
• Maintain contract modifications and all requirements.
• Manage contract values and performance.
• Analyze and develop recommendations concerning contracts and amendments with cost increases with cost data analysis.
• Perform contract close-out process.
• Management contract issues and resolutions.
• Administer vendor correspondence and inquiries.
• Perform other job-related duties as requested.

MINIMUM EDUCATION AND EXPERIENCE:

• Associate degree from an accredited educational institution with major coursework in Business Administration or related field.
• Four (4) years of experience with Purchasing or two (2) years of buying or procurement experience in a public agency.

Note: An equivalent combination of related education and experience may be substituted for the above-stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Basic principles and practices of contract administration/procurement.
• Methods and techniques utilized in quality analysis of equipment, materials, services, and supplies.
• Advanced principles and practices of customer service.
• Principles and practices of gathering, organizing, and analyzing data.
• Critical and analytical thinking skills to analyze problems and recommend appropriate solutions.
• Various methods and techniques to reach mutually agreeable solutions and outcomes.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Computers and software programs (e.g., Microsoft software packages) to conduct research, assess information, and/or prepare documentation.
• Interpret funding sources to determine contract requirements.
• Negotiate contracts and agreements. 
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to procurement programs and functions.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of procurement goals.
• multi-task in a fast-paced environment and work independently as well as collaboratively with a high level of initiative.
• Establish and maintain cooperative working relationships with those contacted in the course of business, including TARC employees, government entities, and contractors.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Effectively use computer systems, applications, and modern business equipment to perform a variety of work tasks.

WORKING CONDITIONS:

Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; must be able to see, hear and speak; and sit at a desk for long periods of time. Work may require some level of mobility including lifting or moving materials. Incumbents may interact with upset staff and/or members of the public in interpreting and enforcing departmental policies and procedures. 

This position requires a pre-employment screening. 

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE:

Reasonable accommodations may be made for those who are not able to perform the essential duties of the job.

SAFETY SENSITIVE POSITION: No