Proposal Development and Content Specialist

Every HSS Teammate contributes significantly to our mission. Whether as a frontline employee or working behind the scenes, our Teammates are the reason why HSS is a trusted partner across all industries. You are member of a diverse team working in an inclusive and dynamic environment.

HSS offers more than employment; we provide a career path rich in purpose and fulfillment. By joining HSS, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.

Compensation: $80-90,000

*Fully Remote

Benefits:

Our full-time positions offer role specific on-the-job training, career paths, and a full range of benefits.

• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays*
• 401k Plan & Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammate and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs with 3,000 free classes from yoga to financial wellness.
• Wellness Program
• Pet Insurance

GENERAL PURPOSE AND FUNCTION – Is this position for you?

As a Proposal Specialist on a small-but-mighty team of high-performing, detail obsessed professionals, Tarian offers you the opportunity to contribute to the company’s long-term growth and success. As a private-equity-backed startup, our team thrives in a dynamic, ever-changing environment that presents new opportunities to learn, grow, and win every day. So consider the following, and if it calls to you, then our team may just be the right fit and we look forward to speaking with you!

• You are a gifted writer who delights in synthesizing complex concepts and technical jargon to create logical, compelling, compliant responses to Requests for Information/Proposals/Quotes (RFI/RFP/RFQ).
• You get excited about bringing people together to do meaningful work that can lead to new business.
• You relish the opportunity to work with an entrepreneurial C-suite that clearly sees an innovative path forward for an established service-based business sector.
• You have a penchant for details, leadership, writing, project management, organization, and learning, and are committed to bringing forth ideas for process improvement.
• And finally, you are a high-energy self-starter who is compelled to doing whatever it takes to get the job done and believes your work should make a difference.

Essential Duties & Responsibilities – What would you do in this role?

• Champion the proposal development process, owning and leading from start to finish, while often managing multiple projects, project teams, and deadlines at the same time
• Lead the workflow process and coordinate with all company departments, business units, and executive leadership to (1) ensure project feasibility, (2) develop winning strategies, and (3) gather all response materials to ensure an accurate, up-to-date proposal that is customized to solve for the customer’s challenges and demonstrates the value of a partnership with our company, putting us in the best position to move forward in the bidding process
• Analyze RFP requirements and decide what information is to be included in the response and the appropriate colleagues to include on the bid team
• Write high-quality proposals using the input obtained from all sources in a concise, responsive, logical manner while ensuring the information complies with the request specifications
• Develop original copy through compelling narratives that highlight our strengths, expertise, and value proposition
• Create calendars and maintain accountability of all requested deliverables from internal stakeholders to ensure deadlines are met
• Manage the logistics of the proposal submittal process (email, hard copy, portal, etc.)
• Additional projects/initiatives include: creating internal newsletter content, conducting FOIA requests, developing content, managing document/library review cycles, proposal tracking and administration, building presentations, reviewing colleagues’ proposals, participating in training, and competitive research
• Contribute to sales enablement strategic plan; assist with continuous improvement for the department, as well as any other activities to support the sales, marketing, and communications needs of the company

REQUIREMENTS AND ATTRIBUTES

Required Skills & Experience

• Must have experience responding to RFPs and developing proposals that align with RFP requirements; experience with technical responses for government RFPs is preferred
• Must possess strong verbal communication skills and have experience with original content writing
• Must be familiar with marketing and communications practices and concepts
• Must be extremely detail-oriented and highly organized with the ability to lead and manage projects, prioritize tasks, meet deadlines, and encourage effective teamwork
• Must be able to assess situations effectively, and address challenges with creative solutions
• Must be able to work flexible schedules and respond to work assignments with minimal notice
• Confidence in using Microsoft software applications and Adobe Acrobat is a must.

Preferred Attributes that Would Enhance Hiring Consideration

• Curiosity, initiative, and a ‘how can I help?’ attitude will take you far in this position
• Previous experience with sales/marketing support and presentation development
• Knowledge of systems or applications such as AI, Loopio, Salesforce, Seismic, and/or similar/others
• Security service industry experience and/or experience in professional services marketing
• Work experience that demonstrates ability to thrive working remotely
• Degree in major related to business and/or communications

Formal Education, Licenses, and/or Certifications

• High school diploma or equivalent (required)
• Associate’s, bachelor’s, and/or master’s degree (preferred)
• PMP certification (enhances hiring consideration)

ADDITIONAL SKILLS, DUTIES, AND EXPECTATIONS FOR THE POSITION

To achieve personal and professional satisfaction as a Proposal Specialist, the following qualities are necessary. You will have a head start if you read this list and feel a jolt of energy. If you can bring these qualities to Tarian, you’ll be positioned for a rewarding career move.

• High-performer who thrives in a deadline-driven, fast-paced environment
• Ability to demonstrate solid working knowledge of all service and product lines and our approach to solving customer challenges, while also utilizing creativity and intellect to proactively present recommendations for improvements in our materials and processes that support firm’s objectives
• Active listener, independent thinker, and problem solver
• Strong project and time management skills with solid ability to multi-task
• Attention to detail with strong focus on always ensuring correct use of grammar, punctuation, spelling, and company branding standards
• Experience leading and inspiring teams and coordinating with colleagues at all levels tasked with a deadline-oriented goal to meet
• Ability to prepare, analyze, interpret, and deliver data and make recommendations for improvement
• Professional discretion, good judgment, and ability to maintain appropriate confidentiality

About HSS, A Tarian Company

HSS stands out as North America’s foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success.

At HSS, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change.

Be Extraordinary. Always. Join HSS in safeguarding what matters most.

HSS is an equal opportunity employer.

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.