Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Tarleton State University

Department

Medical Laboratory Sciences

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

The Department of Medical Laboratory Sciences, Public Health and Nutrition Science is looking for a detail-oriented, proactive professional who excels in multitasking and thrives in a fast-paced environment to apply for the Administrative Associate IV position. If you're ready to join our dynamic, growing team and contribute to our tradition of excellence in education through advanced administrative support, we look forward to hearing from you!

Under general supervision, the Administrative Associate IV provides advanced administrative support to the Department of Medical Laboratory Sciences, Public Health and Nutrition Science. This role involves managing a wide range of complex tasks, including coordinating activities, maintaining detailed records, and assisting with the preparation of reports and presentations. The position requires strong organizational skills, the ability to handle multiple priorities efficiently, and a proactive approach to problem-solving. The Administrative Associate IV will also serve as a point of contact for communications, ensuring smooth operations within the department.

This is a full-time, in-person position located on Tarleton's campus in Fort Worth, Texas. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Some evenings and weekends may be required pending scheduled activities. Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.

Duties and Responsibilities

Administrative Support

• Provides advanced administrative support and may maintain office schedules and appointments.
• Explains, applies, interprets, and communicates policies and procedures.
• Assists in the development of office procedures, including complex or specialized functions.
• Maintains office reference materials, including online office materials.
• May deliver, pick up, or receive documents, supplies, or materials.
• May assist management in the supervision of student workers.
• Handles complex confidential matters.
  
  

Analysis

• Researches and analyzes administrative requirements for specific programs or projects.
• Performs special analyses and project summaries.
• Monitors compliance with policies and procedures.
  
  

Record Maintenance

• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Coordinates the maintenance of files, records, office supplies, or equipment.
  
  

Event and Meeting Coordination

• Makes arrangements for meetings, appointments, conferences, and travel.
• Assists in the planning of special events.
• May set up meetings, seminars, and other special events, including facilities, equipment, and food.
  
  

Education and Experience

• High school diploma or equivalent combination of education and experience.
• Four years of related experience.
  
  

Knowledge, Skills, And Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.
  
  

Requirements

The target base base hourly compensation is $18.03 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) - scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
• Masters Educational Assistance - is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!
  
  

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance
• Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees' insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
• Dental insurance
• Vision insurance
• Retirement and Insurance programs
  
  

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave
• Holiday pay
• Vacation
• Longevity pay
• Paid Birthday Leave - Tarleton State University awards all leave-eligible employees paid time off for their birthday!
  
  

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!
• Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• and other Tarleton Discounts
  
  

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information
  
  

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.