Assistant to the Board of Trustees

Job Summary

Reporting to the Vice Chancellor for Communications and External Affairs, the Assistant to the Board of Trustees plays a critical role in supporting the Board in advancing the mission of the College. This executive-level position requires a professional with exceptional judgment, integrity, and discretion to manage high-level, confidential administrative functions, and facilitate seamless communication between the Board, the Chancellor, General Counsel, and key institutional stakeholders.

The ideal candidate will bring a high degree of professional maturity, executive presence, and leadership, thriving in high-profile environments with a commitment to excellence. This role demands meticulous attention to detail, strategic problem-solving, and the ability to navigate complex institutional dynamics with tact, diplomacy, and discretion.

Primary Duties And Responsibilities

Essential Performance Requirements*

• Uses project management-related processes to administer Board of Trustees meetings, retreats, and related events, including logistics, materials, and communications from planning and development through follow-up
• Prepares and distributes agendas, meeting minutes, bylaws, policies, and other public documents in accordance with applicable laws and regulations
• Attends all board gatherings to provide on-site administrative support and identify and oversee all follow-up items in coordination with the Vice Chancellor
• Manages a system for organizing Board records and actions and manages information in electronic portals with prompt archive management
• Works closely and collaboratively with college executives to remain abreast of changes in applicable governing board laws for Board activities to adhere to applicable laws, policies, and procedures
• Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Trustees Office
• Prepares and coordinates new Board member orientation and onboarding, providing information on business practices, procedures, meetings, and other activities of the Board of Trustees Office
• Manages special projects assigned by the Chancellor’s Office, translating complex tasks into actionable steps and effectively managing changing priorities
• Schedules appointments, manages travel arrangements, and processes reimbursements for individual Board members, providing high-touch customer service
• Manages communication between Trustees and College executive leadership and responds to ad hoc requests related to the Board
• Maintains standards of confidentiality in accordance with the College, FERPA, student records, and other protected documentation
  
  

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the Essential Performance Requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of College projects
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, vision, values, and goals of the College
  
  

Supervision

Works under the general supervision of the Vice Chancellor for Communications and External Affairs.

• Performs Other Related Tasks as Required
  
  

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Master’s Degree
• Five (5) years of working experience related to the Essential Performance Requirements
• Five (5) years of working experience supporting C-suite executives
  
  

Preferred Qualifications

• Doctoral Degree
• At least one (1) year’s working experience supporting a governing board or body or working directly for a CEO
• At least one (1) year’s working experience performing the Essential Performance Requirements in higher education
  
  

Knowledge, Skills and Abilities

• Knowledge of project management-related practices to support the completion of projects
• Skilled in analyzing challenges and proactively solving problems with strong decision-making capability that aligns with goals and governance standards
• Skilled using Microsoft Office and maintaining governance tools; able to quickly learn new technologies for improved performance and productivity
• Skilled in breaking down complicated initiatives into more simple, achievable activities to complete projects accurately, with quality, and in a timely manner
• Skilled in customer service delivery and interpersonal relationships, with the ability to develop and nurture strong connections with Board members, college executives, and external stakeholders, fostering collaboration and driving effective partnership
• Ability to manage sensitive and confidential information with complete professionalism, ensuring that Board and college executive-related matters are handled securely and with absolute discretion
• Ability to articulate and communicate complex ideas and information clearly and professionally, including drafting Board materials, editing minutes, or engaging with senior leaders and other stakeholders
• Ability to display agility and resilience in meeting critical deadlines, coordinating intricate schedules, and managing multiple priorities and projects with excellent attention to detail
• Ability to be a resourceful team player, and to work extremely effectively in a self-directed manner
• Ability to work flexible hours that may include evenings and weekends
  
  

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Special Instructions Summary Posted 02/03/2025