What are the responsibilities and job description for the Registrar position at Tarrant County College?
Job Summary
Reporting to the District Registrar and Director of Academic Support Services, the Registrar is responsible for directing and coordinating undergraduate and continuing education registration as well as admission and records activities of the college for an individual campus.
Primary Duties And Responsibilities
Essential Performance Requirements*
Required Minimum Qualifications
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary Posted 01/15/2025
Reporting to the District Registrar and Director of Academic Support Services, the Registrar is responsible for directing and coordinating undergraduate and continuing education registration as well as admission and records activities of the college for an individual campus.
Primary Duties And Responsibilities
Essential Performance Requirements*
- Interprets college policy and implements resulting procedures pertaining to admission, credit by examination/experience, grade and record changes, student records maintenance integrity, and registration
- Assists in establishing, coordinating and implementing procedures for admitting students
- Assesses students’ Texas Success Initiative (TSI) status
- Serves as a campus information resource regarding online transactions and solutions
- Monitors the creation, maintenance, and update of undergraduate and continuing education student records and assures accuracy of student records
- Prepares various reports reflecting office activities in response to district, state and federal requirements
- Certifies student enrollment to/for a variety of requestors in full compliance with both the Texas Open Records Act and the federal Family Rights and Privacy Act
- Processes student tuition exemptions and waivers
- Provides campus workshops regarding the rights and responsibilities of students, faculty and staff regarding student records and related academic policies and procedures
- Provides information about admission and registration procedures
- Participates in recruitment and retention activities
- Serves on campus and district committees, and on committees of professional and regulatory organizations, as needed
- Supervises, provides leadership, and evaluated performance for a Campus Admissions and Registration staff
- Participates in the North Texas Council of Collegiate Registrars and Admissions Officers (NTCURAO), the Texas Association of Collegiate Registrars and Admissions Officers (TACRAO), and in other appropriate professional associations as assigned to support the Essential Performance Requirements
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
- Supports the mission, values, goals, and principles of the College
- Works under the general supervision of the District Registrar and Director of Academic Support Services
- Performs Other Related Tasks as Required
Required Minimum Qualifications
- Master’s degree and three (3) years’ working experience in student admissions, records, or registration in a related professional or administrative position in a college or university; or Bachelor’s degree and seven (7) years’ working experience in student admissions, records, or registration in a related professional or administrative position in a college or university
- Three (3) years’ experience supervising (e.g., managing, evaluating the performance of others)
- Skilled in excellent customer service and interpersonal skills
- Skilled using applications and enterprise systems, including word processing, spreadsheet, and presentation software
- Ability to work effectively in a collaborative environment
- Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
- Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
- Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary Posted 01/15/2025