Executive Assistant

About the Role

We are hiring an Executive Assistant (EA) to support our Chief Medical Officer and Chief of Staff. In this role, you will be a true EA business partner to our leader not only through managing core calendars, but also playing a leading role managing the coordination and logistics of our executive team meetings, travel, and administration of documents. This is a rare opportunity to meaningfully contribute to the executive operations and overall growth of Tarsus. This role will be ideal for someone who enjoys navigating ambiguity, runs towards challenges, and enjoys the dynamic nature of a fast-moving company.

Let's talk about some of the key responsibilities of the role:

• Prepare or generate documents including routine internal and external correspondence and communication, timelines, charts, tables, meeting agendas, minutes, and presentations in organized and visually appealing style.
• Coordinate arrangements for executive meetings including travel and lodging needs; including international travel.
• Ability to maintain confidentiality and high-level information. Set-up and maintain records and files, which may contain confidential information.
• Maintain executive calendar and perform daily scheduling.
• Handle special projects in an independent approach; participate in cross-functional teams as member or leader.
• Support departmental team members with Microsoft Office Suite functions.
• Enter expense reports according to Travel & Expense Policy.
• Provide back-up phone assistance when needed.
• Coordinate logistics and catering for corporate meetings and conferences as needed.
• Plan and coordinate corporate events throughout the year. Includes all planning, vendor selection, vendor contract negotiation, creating task force committees, event execution and follow-up.
• Use problem analysis and project management skills to complete special projects as requested.

Factors for Success:

• Minimum High School diploma/GED or 4 years of equivalent experience in a professional business-oriented industry. Bachelor's degree preferred.
• Minimum 13 years administrative experience or 5 years with Bachelor's, with at least 3 years supporting senior level executives.
• Demonstrated ability to develop and maintain strong working partnerships.
• Well organized and efficient with handling multiple tasks simultaneously.
• Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines.
• Able to provide clear guidance and direction for other support team members.
• Proactive thinker – creative and consistently generate new and original ideas to improve processes and procedures.
• Must understand, follow, and comply with regulatory requirements as applicable to various processes.
• Must possess a thorough understanding of common business practices and work-related standards and regulations, including but not limited to Standard Operating Procedures (SOPs).
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite and various computer programs that will offer improved productivity for the position.
• Proficient in scheduling travel, meetings, and coordination for the executives.
• Strong problem-solving, judgment and decision-making skills are required.

A Few Other Details Worth Mentioning:

• The position will be based in our beautiful Irvine office, complete with a courtyard, table tennis, snacks and drinks, and occasional catered meals. We provide a hybrid work environment and remote work is an option.
• We are passionate about our culture! Our Tarsans live our values of commitment to patients, empowerment to champion innovation, and teamwork to amplify impact!
• This position reports directly to our Chief Medical Officer.
• Some travel may be required – up to 10%.

At Tarsus, we understand the importance of attracting and retaining top talent. The expected base pay range for this position is $86,200 - $120,800 plus bonus, stock equity, and comprehensive benefits. The base pay range reflects the target range for this position, but individual pay will be determined by additional factors such as job-related skills, experience and relevant education or training. Our benefits include health, dental and vision insurance benefits to ensure your well-being. We believe in work-life balance and offer generous paid time off, including vacation, holidays, and personal days. For more details regarding Tarsus benefits, please visit: https://alliantbenefits.cld.bz/tarsus2024BenSnapshot.

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