What are the responsibilities and job description for the Secretary position at Tascosa Office Machines?
Overview
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will possess strong clerical and administrative skills, ensuring smooth office operations and providing exceptional support to our staff and clients. This role requires proficiency in phone etiquette, customer service, and office management, making it essential for maintaining a professional environment.
Responsibilities
- Manage incoming calls and inquiries with professionalism and courtesy, demonstrating excellent phone etiquette.
- Perform clerical duties such as filing, data entry, and maintaining organized records.
- Assist in administrative tasks including scheduling appointments, managing calendars, and coordinating meetings.
- Utilize phone systems effectively to communicate with clients and team members.
- Provide customer support by addressing inquiries and resolving issues promptly.
- Maintain office supplies inventory and order supplies as needed to ensure efficient operations.
- Support financial tasks using QuickBooks for invoicing and bookkeeping as required.
- Collaborate with other departments to facilitate smooth communication and workflow.
Qualifications
- Proven experience in a clerical or administrative role is preferred.
- Strong understanding of office management practices and procedures.
- Excellent phone etiquette with strong communication skills.
- Proficiency in using computer systems for data entry and record keeping.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Exceptional customer service skills with the ability to handle inquiries professionally.
- Ability to prioritize tasks effectively in a fast-paced environment.
- Strong attention to detail and organizational skills.
Join our team as a Secretary where you can contribute to our success while developing your professional skills in a supportive environment.
Job Types: Full-time, Part-time
Pay: $17.19 - $20.00 per hour
Expected hours: 30 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $17 - $20