Venue Coordinator

Tata Elxsi brings together the best technology and user-centric design expertise to help customers deliver innovative solutions and great consumer experiences. Our integrated Design and Technology teams help enterprises reimagine their products and services – from strategy, consumer research and insights, to service and experience design, technology implementation, integration, launch, and beyond.

Key Responsibilities:

Venue Identification and Evaluation:

• Research and shortlist venues that meet the study’s criteria (location, size, accessibility, and infrastructure).

• Conduct site visits or virtual assessments to evaluate venue suitability.

Stakeholder Communication:

• Engage with venue owners, managers, and stakeholders to communicate the purpose and requirements of the study.

• Build and maintain positive relationships to ensure smooth collaboration.

Negotiation and Contracting:

• Negotiate rental agreements, terms, and conditions with venues.

• Ensure compliance with budgetary constraints and legal requirements.

Logistics Coordination:

• Coordinate logistical arrangements, including setup, utilities, parking, and accessibility for participants.

• Resolve any venue-related issues promptly during the study period.

• Documentation and Reporting:

• Maintain accurate records of all venues, agreements, and communications.

• Provide regular updates and reports to the research team on venue recruitment progress.

Compliance and Risk Management:

• Ensure all venues comply with safety, ethical, and regulatory standards.

• Identify and mitigate risks associated with venue usage.

Qualifications and Skills:

Education:

Bachelor’s degree in Event Management, Logistics, Business Administration, or a related field.(Preferred)

Experience:

• 2-4 years of experience in venue management, logistics coordination, or a similar role.

• Previous experience in research or events preferred.

Skills:

• Strong negotiation and interpersonal communication skills.

• Excellent organizational and multitasking abilities.

• Ability to work under tight deadlines and adapt to changing requirements.

• Proficiency in MS Office (Excel, Word, PowerPoint) and database management tools.

Other Requirements:

• Willingness to travel to venue locations, if needed.

• Availability during flexible hours based on project timelines.

Tata Elxsi offers a comprehensive compensation and benefits package. Tata Elxsi is an affirmative action-equal opportunity employer.

Tata Elxsi complies with all applicable federal, state and local laws regarding recruitment and hiring.

All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship status, disability, protected veteran status, or any other category protected by applicable federal, state or local laws.

Tata Elxsi does not currently require partners or employees to be fully vaccinated or test negative for COVID-19 in order to go to Tata Elxsi offices, client sites or Tata Elxsi events, except when mandated by federal, state or local law.

In some circumstances, clients also may require proof of vaccination or testing (e.g., to go to the client site).

What are our perks for Full time employee?

We provide unique options to fit your unique lives!. Our menu of flexible options includes, but is not limited to:

• Excellent healthcare options: Medical, vision, prescription & dental

• Family Focus & Balance: medical, commuters & Dependant FSA, Competitive PTO, Sick Time, and Employee Assistance Program

• Financial Security: Competitive 401(k) match with Safe Harbor Plan,

• Employee Recognition Programs

• Perks AT works: Our exclusive one-stop online discount marketplace