What are the responsibilities and job description for the Human Resources Assistant position at Tate Inc.?
Basic Purpose
Reporting directly to the Human Resources Generalist, the Human Resources Assistant is responsible for the administrative duties related to the operations of the Human Resource department at the Red Lion location. The HR Assistant will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.
Responsibilities
- Perform receptionist duties including greeting and directing visitors, answering incoming calls, distributing mail, preparing outgoing mail, and scheduling meetings.
- Order lunches for meetings at manager request; submit receipts to accounting for processing.
- Maintain office supplies; be the point of contact for office supply ordering, keep inventory of office supplies, and keep office supplies organized.
- Collect and submit temporary employee timesheets to the correct agency weekly.
- Answer basic employee questions; refer more complex questions to the Human Resources Generalist.
- Maintain employee personnel files, medical files, and I-9s.
- Distribute 30-60-90-day review forms to supervisors; track completion of reviews.
- Assist employees with updating contact information and emergency contacts, printing paystubs, and providing basic forms such as direct deposit forms, W-4s, referral forms, etc.
- Assist employees with safety shoe orders. Be the main contact for the shoe vendor. Track shoe and safety glasses purchases, process invoices, and submit payroll deduction and reimbursement requests.
- Assist in organizing employee events; contact vendors, track costs, collect contracts, and participate in event booking and planning.
- Maintain employee confidence and protect operations by keeping human resource information confidential.
- Maintain positive relationships with all employees and outside vendors.
- Maintain awareness of individual contribution to and impact of the quality, safety, environmental, and product compliance policies and activities; report all quality issues, unsafe acts, and unsafe conditions to the proper personnel.
Qualifications
- High School Diploma or GED required.
- At least two years experience in a customer centric position within a manufacturing facility required. Some human resources experience preferred.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
