Human Resources Administration Assistant

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.

About The Role

Reporting directly to the Human Resources Generalist, the Human Resources Administrator is responsible for the administrative duties related to the operations of the Human Resource department at the Baltimore location. The HR Admin will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

• This position’s hours are Monday through Friday 2pm-1030pm, with some need of flexibility depending on business need*
  
  

What You’ll Do

• Order lunches for meetings at manager request; submit receipts to accounting for processing.
• Collect and submit temporary employee timesheets to the correct agency weekly.
• Answer frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to the Human Resources Generalist or other senior-level HR staff.
• Maintain employee personnel files, medical files, and I-9s.
• Distribute performance review forms to employees and supervisors; track completion of reviews
• Assist employees with updating contact information and emergency contacts, printing paystubs, and updating other basic employee information in the company’s HRIS.”
• Assist employees with safety shoe orders. Be the main contact for the shoe vendor. Track shoe and safety glasses purchases, process invoices, and submit payroll deduction and reimbursement requests.
• Assist in organizing employee events; contact vendors, track costs, collect contracts, and participate in event booking and planning.
• Maintain employee confidence and protect operations by keeping human resources information confidential.
• Maintain positive relationships with all employees and outside vendors.
• Maintain awareness of individual contribution to and impact of the quality, safety, environmental and product compliance policies and activities; report all quality issues, unsafe acts, and unsafe conditions to the proper personnel.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Conduct or assist with new hire orientation.
• Process new hire paperwork; set up employee accounts in the company’s HRIS.
• Assist in the organization and coordination of training programs, workshops, and employee development initiatives.
• Performs other duties as assigned by the Human Resource Generalist.
  
  

Additional Expectation

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.
  
  

What You’ll Bring

• High School Diploma or GED required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field a plus.
• At least 1-3 years’ experience in HR Admin or Generalist role preferred.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent
  
  

management systems.

Employee Benefits

• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.
  
  

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

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