Office Manager

Job Type: Full-time, Exempt

Duration of role: Permanent

Position: 1

Reporting to: Director, Human Resources

Location: Jessup, MD

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.

About The Role

The Office Manager will report into the Director, Human Resources and oversee the general administrative function and activities of the Columbia office.

What You’ll Do

• Facilitates the maintenance of office equipment including cleaning, maintenance, and repairs. Orders the appropriate supplies related to the ongoing operation of office equipment.
• Manage relationships with external resources – building management, supply vendors, service providers.
• Obtain/provide building’s access key cards for new employees and recover the key cards from employees terminating employment.
• Maintain an understanding of the operation of pantry equipment; notify service provider when maintenance is required.
• Supervise/quality audit the cleaning services that are provided by the building’s cleaning vendor and report housekeeping issues to the building’s Facilities Manager.
• Provides clerical support when needed to assist with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Greets guests of Tate to the Columbia office.
• Maintains inventory of office supplies; orders new supplies as needed.
• Assists in organizing employee events; contacts vendors, tracks costs, collect contracts and manages events booking and planning.
• Maintains office digital files; implements an efficient system for other staff to access files and records.
• Performs other related duties and assist on projects as assigned by the Director, Human Resources.
• Provides backup to the executive assistant for Kingspan North America.
• Maintains awareness of individual contribution to and impact of the quality, safety, environmental and product compliance policies and activities; report a;; quality issues, unsafe acts, and unsafe conditions to the proper personnel.
  
  

Additional Expectation

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.
  
  

What You’ll Bring

• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least three years of administrative experience required. Previous office management experience
• Required Skills/Abilities:
• Extensive knowledge of office management procedures.
• Strong problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
  
  

Employee Benefits

• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.
  
  

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.