What are the responsibilities and job description for the Accounts Payable Coordinator position at Tauck?
Primary responsibility is to maintain Tauck’s strong working relationship with its strategic global suppliers through timely and accurate payments.
KEY RESPONSIBILITIES:
- Process invoices from Tauck’s worldwide tour suppliers for payment. Includes a network of domestic & international suppliers across 80 countries in 20 different currencies in the travel & leisure industry.
- Process up to 100 invoices per day during the company’s busy season.
- Audits invoices for accuracy against system generated purchase orders.
- Analyzes price/quantity variances to ensure amounts paid are reasonable and/or approved as necessary, and are in accordance with contracted rates.
- Work cross-departmentally – Purchasing/Operations/Tour Directors/Guest Relations – to resolve discrepancies.
- Processes Tauck Tour Director Expense reports using the Company’s proprietary E-Conductor system. Review discrepancies with Tour Directors as needed, and provide system training as required.
- Maintains supplier onboarding and banking changes in accordance with Company’s internal control procedures.
- Reconcile billing and payment discrepancies directly with suppliers.
- Reconcile supplier deposit balances and open purchase orders.
- Other ad hoc A/P project work as required.
SKILLS & QUALIFICATIONS:
- Education
- Associate degree or higher. Accounting or Finance major preferred.
- Hard Skills
- Strong working knowledge of Microsoft Office, in particular Excel and Outlook
- NetSuite experience
- Soft Skills
- Strong communication, both verbal & written, & interpersonal skills
- Detail oriented
- Strong organizational skills must be able to multi-task and maintain deadlines.
- Prior work experience
- 2 years of related accounts payable experience or Bachelor’s Degree in accounting or Finance
- Previous success in a fast paced, high volume A/P environment
Tauck is recognized as a world leader in deluxe escorted vacation tours; a fast growing company in a thriving industry. We offer more than 150 intriguing, all-inclusive vacations to the most popular worldwide destinations. These creative itineraries, with spectacular sightseeing and premium accommodations, are carefully choreographed to create enriching experiences and enlighten travelers interested in high quality, cultural vacations.
