Transportation Office Secretary

Job Summary
We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will be responsible for managing front desk operations, providing administrative support, and ensuring smooth office functionality. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Bilingual candidates are encouraged to apply, as they will enhance our ability to serve a diverse clientele.

Responsibilities

• Greet visitors and manage front desk operations in a professional manner.
• Answer phone calls and direct inquiries to the appropriate personnel.
• Perform data entry tasks accurately and efficiently.
• Maintain office supplies and assist with inventory management.
• Handle correspondence, including proofreading documents for accuracy.
• Assist with scheduling appointments and managing calendars.
• Utilize QuickBooks for basic accounting tasks as needed.
• Support medical receptionist duties when required, including patient check-in/out processes.
• Collaborate with team members to ensure effective office operations.

Requirements

• Proven experience as an office secretary or in a similar administrative role.
• Familiarity with front desk operations and phone systems is essential.
• Strong data entry skills with attention to detail.
• Proficiency in Microsoft Office Suite; experience with QuickBooks is a plus.
• Excellent proofreading abilities to ensure high-quality documentation.
• Bilingual proficiency is preferred but not mandatory.
• Strong organizational skills and the ability to prioritize tasks effectively.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Join our team and contribute to creating an efficient and welcoming office environment!

Job Type: Full-time

Pay: $18.42 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Work Location: In person

Salary : $18 - $22