Administrative Assistant

Description

Taylor Engineering, Inc. seeks to hire a team-oriented and quality-focused Administrative Assistant to join our Jacksonville, Florida office. This role will support the Marketing & Proposal Manager with several duties and tasks related to proposals, resumes, projects and other marketing responsibilities.

Requirements:

• Highschool Diploma, AA/BA a plus
• 5-10 years of administrative experience

Duties and Responsibilities:

• Assist with the research, writing, editing, formatting, and production of marketing materials and collateral (proposals, resumes, project data sheets, awards, etc.)
• Organize, update, and maintain all electronic marketing files
• Assist with market/client research and tracking opportunities
• Help organize conferences and other miscellaneous marketing events
• Assist with coordination efforts with Taylor Engineering’s People & Culture Department to include career fairs, community outreach initiatives, and internal staff events
• Assist the People & Culture Department with promotional items for internal and external events
• Assist with the research, writing, editing, and development of content for different platforms such as social media, website, and announcements
• Maintain and update the corporate website
• Maintain company’s social media presence on different platforms
• Provide support on report and spec formatting, as needed
• Assist with reports being ADA compliant
• Provide administrative support for a variety of projects

Preferred Skill and Experience:

• Strong general computer skills with proficiency in Microsoft Office applications
• Strong experience with formatting complex Word documents
• Working knowledge of Adobe suite and software programs: InDesign, Illustrator, Photoshop, and Acrobat Professional a plus
• A/E/C Industry Experience a plus
• Experience with Deltek Vantagepoint (or other relational database program) preferred
• Experience with WordPress a plus

Candidate Characteristics:

• Organized and possesses the ability to multi-task
• Motivated, takes initiative, and pays attention to detail
• Possesses exceptional oral and written communication skills
• Possesses excellent and efficient analytical and problem-solving skills

Physical Requirements

• Lifting up to (35) pounds unassisted
• Sitting for extended periods of time

Who are we?

Here at Taylor Engineering, we are a team. We succeed together.  On rare occasions, we fail together, but when that happens, we recover from and learn from our mistakes together. We are a group of professionals in a business casual, team member-focused environment. We support career growth and personal development. We work hard, and we play hard—doing both while always upholding our Vision and Values. We are servant leaders, seeking to help our clients and the community at large. Still not convinced? The Jacksonville Business Journal recently named us a 2024 Best Places to Work.

Benefits

You are not a number at Taylor and our benefit plans show we take care of our people. From flextime to playtime and from the boardroom to the classroom, you’ll find a slew of policies and programs designed to benefit you. We offer medical and dental at no cost to the employee, vision, group life, medical leave, short- and long-term disability, accrued paid leave, 401k, as well as…

• Bonus program
• Generous PTO
• Licensure, training, continuing education, and tuition reimbursement
• Participation in the Employee Stock Ownership Program (ESOP)
• Flextime scheduling and work from home options
• Seven paid holidays and two floating holidays
• Wellness incentives and monthly fitness reimbursement
• Health savings account and flexible spending account options
• Life insurance
• Short- and long-term disability
• Relocation reimbursement package (if necessary) 

Location

Florida

Considering relocating to or within the state of Florida? No need to wait until retirement to enjoy the sunny and warm climate, world-renowned beaches, and attractions. Florida is one of a few states that charges no state income tax, and our cost of living typically trends below the national average, depending on where you decide to call home.

Jacksonville

Jacksonville, also known as the River City, is the largest city in the state of Florida and boasts the largest urban park system in the country. Home to spectacular golf courses and host of the annual THE PLAYERS Championship, Jacksonville also offers numerous other sporting events including the NFL Jacksonville Jaguars, minor league baseball, hockey, basketball, and soccer. If college football is your preference, Jacksonville also hosts the SEC Florida/Georgia game and college Bowl Games. About a 20-minute drive to the beach from downtown, you have plenty of options for fishing, watersports, and boating, not only offshore in the Atlantic Ocean but also in the St. Johns River and Intracoastal Waterway. Grab the family and head to the Jacksonville Zoo and Gardens or check out the U.S. Navy Flight Demonstration Team—The Blue Angels—at the annual air show. There are plenty of housing options in Northeast Florida, from new construction to historic homes. You could choose a location close to historic St. Augustine or at the beach. Wherever you choose, you won’t be far from other Florida destinations including Orlando and Tampa as well as the neighboring state of Georgia (just a 30-minute drive north) and much of the Southeast US. Do you need more reasons why Jacksonville, Florida is right for you? Check out these websites:

https://www.visitflorida.com/en-us/cities/jacksonville.html

https://www.visitjacksonville.com/

Taylor Engineering, Inc. is an Equal Opportunity Employer/Veterans/Disabled.