Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be detail-oriented, an excellent communicator, and capable of managing multiple tasks efficiently in a fast-paced environment. This role is crucial in ensuring the smooth operation of the CEO’s schedule, communications, and administrative functions.

This is an entry-level opportunity with significant room for growth, offering additional earning opportunities beyond base pay and potential pay increases over time.

Duties

• Calendar Management – Schedule and coordinate meetings, appointments, and events for the CEO.
• Email Correspondence – Manage, sort, and respond to emails on behalf of the CEO.
• Travel Arrangements – Book flights, hotels, and transportation while preparing detailed travel itineraries.
• Meeting Preparation – Prepare agendas, take meeting minutes, and create presentations as needed.
• Report Generation – Develop reports, documents, and spreadsheets for business operations.
• Communication Coordination – Facilitate internal and external communication, acting as a liaison between the CEO and stakeholders.
• Confidential Document Handling – Manage sensitive and proprietary information with discretion.
• Project Management Assistance – Track timelines, deadlines, and deliverables for ongoing projects.
• Personal Errands – Occasionally assist with personal tasks such as scheduling appointments or handling reservations.
• Stakeholder Engagement – Coordinate with key contacts, board members, and high-level clients.
• Research & Analysis – Conduct research and provide insights on various business matters.
• Event Planning – Assist in the planning and execution of corporate events, conferences, and executive meetings.
• Task Prioritization – Help the CEO manage workload effectively by prioritizing key responsibilities.
• Networking Assistance – Maintain and expand the CEO’s professional network through meeting coordination and follow-ups.
• Social Media Management – Oversee and support the CEO’s professional social media presence.
• Client Relations – Act as a point of contact for VIP clients, ensuring their needs are met.

Experience & Qualifications

• Previous experience in an administrative or executive support role is preferred but not required.
• Strong organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Suite, and basic project management tools.
• High level of professionalism, discretion, and confidentiality.
• Ability to adapt to a dynamic and evolving work environment.
• Strong attention to detail and problem-solving skills.

This position is not just a job—it’s an opportunity to gain firsthand mentorship in business and learn the fundamentals of entrepreneurship directly from the CEO. The Executive Assistant will receive valuable insights into leadership, business strategy, and operations, making this role ideal for someone who aspires to build their own business or advance into an executive-level career in the future.

If you are a motivated and ambitious individual looking to develop your career while supporting a high-level executive, we encourage you to apply. This position offers valuable experience, growth opportunities, and additional earning potential beyond the base salary.

Job Types: Full-time, Part-time

Pay: From $2,000.00 per month

Expected hours: 25 – 30 per week

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• Have you worked in an administrative or executive assistant role before? If so, please describe your experience.
• What experience do you have with managing calendars, booking travel, or coordinating meetings?
• What interests you about this role, and how do you see it contributing to your career growth?
• Are you willing to learn new skills and take on additional responsibilities as the role grows?
• If comfortable, please share your LinkedIn profile or other relevant social media handles.

Ability to Commute:

• Pensacola, FL 32502 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Salary : $2,000