What are the responsibilities and job description for the Event Planner / Program Analyst Washington D.C. Job at Tbwa Chiat/Day Inc in For position at Tbwa Chiat/Day Inc?
Allegheny Science & Technology (AST) is seeking a highly motivated Event Planner / Program Analyst to support the planning, managing, organizing, coordinating and logistics for conferences in the DC Metro Area as well as Nationwide for the Federal Government. As the Event Planner / Coordinator, this person will support the design, development, planning and execution of conferences, meetings and workshops and associated subcommittee meetings; responsible for ensuring the exceptional results of events support the objectives of the organization. The Program Analyst role involves providing basic project and program management support and multiple project and business administration activities, involving Department of Energy Idaho Operations (DOE-ID) and Office of Nuclear Energy Programs (DOE-NE) HQ representatives.
Event Planner Position Responsibilities :
- Providing start-to-finish logistics management for the event(s) including securing venues and providing all meeting logistics support to ensure successful meeting execution including (if required) webcasting capability, advertising, note takers, facilitators, and other support as necessary.
- Coordinating / communicating as required with designated venue Event Coordinator with regard to logistics, equipment, venue set‐up and configuration of meeting spaces, etc., to generally ensure that everything associated with the event runs smoothly.
- Communicating with clients to identify objectives and budgets for events.
- Providing support as required with requisite expertise in supporting government conferences / events.
- Ensuring printed materials provided by client are available to attendees (e.g., name tags, program schedule and briefing materials).
- Identifying and contracting with necessary event service providers / vendors to ensure availability of facilities and services required for event.
- Managing room layout to ensure effective program implementation, effective media display and safety of participants.
- Serving as the main Point of Contact (POC) for all events.
- Leading in discussing, planning, strategizing and coordinating events with little supervision.
- Preparing and sending out Requests for Proposals (RFPs) as well as being able to respond to the same.
- Anticipating needs for both the attendee and event logistics.
- Negotiating with venues / vendors to ensure quality control.
- Reviewing and understanding contracts with hotel and conference locations.
- Coordinating regarding invitation designs and following through with the registration setup process.
- Maintaining registration website and provide reports accordingly.
- Preparing and printing meeting materials.
- Preparing and sending out Travel Authorization Letters as required.
- Receiving, reviewing and processing travel requests.
- Assisting with coordination of travel arrangements.
- Serving as liaison with vendors and all AST teams involved in event-related matters.
- Providing high-quality customer service and finding solutions to any problems that arise concerning services or programs provided.
- Receiving, reviewing and processing final invoices.
Program Analyst Position Responsibilities :
Responsibilities may also include, but are not limited to :
Specifics for the position include :
Required Qualifications :
Other Qualifications :
The pay range for this position based on full-time employment is $90,000 - $110,000.
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Salary : $90,000 - $110,000
