What are the responsibilities and job description for the Document Control Records Analyst position at TC Energy?
Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!
The Opportunity
The Document Controller role is responsible for providing document management support to the project team. This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout.
What you'll do
- Develop, maintain and execute Information Management Plan
- Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups
- Review the Contractor Document Control Requirements and revise to reflect the project’s contract(s).
- Develop transmittal log, distribution matrix and master document register, as required
- Management of setup, monitoring and coordination of field document processes
- Set up locations, data repositories, metadata and security settings for hardcopy project files
- Track document submissions, revisions, approvals and distribution
- Management of document naming and numbering in accordance with requirements
- Control sensitive and restricted information, including regulated information
- Distribute documents in accordance with the document distribution matrix
- Use the master document register to track information deliverables and monitor for missing information
- File information in accordance with the document control and records management requirements
- Track receipt of records and report the status of records (i.e., received, not received) to Management
- Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received
- Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with TC Energy’s Information Management Policy
- Support Project Turnover Memorandum process
- Remove electronic transitory information where applicable
- Responsible for all documentation related project closeout activities for the project
- Support and maintain records in project deliverable tracking tools, as required
- Other project tasks as required.
Minimum Qualifications
- High school diploma or equivalent required
- Must have previous experience with working on a document control team for a small repeatable project to a large complex project, project startup/setup, compilation of data books, handover, project closeout and archiving, preparing project specific Master Document Registers, procedures, instructions and forms, processing engineering and supplier documentation, document control software
Preferred Qualifications
- Good communication skills
- Speaks and writes clearly and informatively; listens and obtains clarification when necessary
- Good knowledge of departmental function, terminology and interrelationships
- Good understanding of policies and procedures that apply to assignments
- Exhibits sound judgment and demonstrates a strong work ethic
- Pursues training and development opportunities
- Follows instructions, responds to management direction and understands accountability
- Ability to multi-task and understands the concept of organization
- Must balance deadlines and multiple competing priorities; sets goals and objectives
To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid
About our business
TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
TC Energy is an equal opportunity employer.
Learn more
Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.
Thank you for choosing TC Energy in your career search.
- Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
- Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
- All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
- TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.
