Office Manager - Cincinnati, Ohio

tdgFacilities is a dynamic Integrated Facilities Management organization committed to excellence, integrity, and teamwork. Our team is seeking a full-time Office Manager in the Greater Cincinnati, Ohio / Sharonville, Ohio area to support day-to-day office operations within our organization. This role requires strong organization and communication skills, and strong proficiency in Excel, Teams, and Sharepoint. This role offers the opportunity to work in a highly collaborative environment across multiple functional teams, including the executive team, and the opportunity to acquire more skill by working with a highly talented accounting and human resources team.  

Position Overview:
The Office Manager will play a crucial role in ensuring the smooth operation of our office. This role goes beyond traditional office management tasks by including responsibilities related to vendor management, contract tracking, recruiting support, and scheduling. The ideal candidate is highly organized, detail-oriented, and adaptable, with excellent communication and multitasking skills. 

Key Responsibilities: 

Office Management: 

• Oversee daily office operations to maintain an efficient and positive work environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate maintenance and repairs as needed.
• Handle administrative tasks such as filing, document preparation, and correspondence.
• Support management of common space scheduling

Vendor Contract Management: 

• Track and manage vendor contracts, ensuring timely renewals and compliance.
• Maintain accurate records of vendor agreements and support vendor communications.
• Evaluate vendor performance and support procurement processes.

Recruiting Support: 

• Assist HR with recruitment processes, including candidate communications, candidate screening, and interview scheduling.
• Support onboarding processes by preparing materials and coordinating new hire activities.

Scheduling and Coordination: 

• Support scheduling tasks related to coordination and service delivery.
• Coordinate travel arrangements and logistics for staff and visitors.
• Assist with planning and executing company events and meetings.

Qualifications: 

• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong organizational and multitasking skills.
• Proficiency in MS Office, Excel, Teams, and Sharepoint.
• Experience with vendor management and contract tracking preferred.
• Familiarity with recruiting processes and scheduling tools is a plus.
• Excellent communication and interpersonal skills.

What We Offer: 

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment
• Exposure to a broad range of business functions
• Opportunity for professional growth and advancement

BENEFITS:  Health, Dental, Vision, STD/LTD; Paid Time Off; Paid Holidays; 401k; Phone stipend 

tdgFacilities is full-service facilities management company based in Cincinnati, OH with over 6M square feet under management in OH, IN, KY, TN, GA, AL & FL. We work together to go above and beyond to ensure that our clients are proud of their environment. Our clients include, Fortune 500 companies, healthcare facilities, public and private schools, private investor groups and municipalities. 

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.