What are the responsibilities and job description for the Executive Assistant - Quality & Patient Safety (QPS) - Clinical Leadership position at Te Whatu Ora?
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we're building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.
About the Role
We have the opportunity available to join our quality & patient safety team as an Executive Assistant to the National Chief, Quality and Patient Safety (QPS) in a permanent, full-time role. The primary purpose of the Executive Assistant role is to provide high quality, timely support within the National Clinical Office and be trusted to deal with matters of a highly confidential and sensitive nature. In this role you will provide support to the National QPS and Clinical Governance managers and contribute to the improvement and development of business administrative processes, procedures and systems across Health New Zealand.
About the Team / Service / Location
This role will work with the National Chief, QPS who reports to the Chief Clinical Officer and is a Tier 3 leadership role within Health New Zealand.
About you
As an experienced Executive Assistant, you will enjoy solving complex problems, are motivated by top-notch performance, and are someone that excels in a behind-the-scenes supporting role. To be successful you must be able to work at a fast-pace, juggle changing priorities, work cross-culturally and be someone that naturally enjoys an environment and role that is constantly changing.
Skills and Experience
- A relevant graduate and post-graduate qualification or equivalent experience
- Significant previous experience in an Executive Assistant role providing support to a senior executive and their team
- Experience in being able to identify what is important versus what is urgent and as a result gain the confidence as a trusted part of the team
- Previous experience in applying critical thinking and using sound judgement to develop options and provide advice
- Demonstrated experience in a medium to large complex organisation or other government agency
- An understanding of Māori tikanga and kawa and Te Tiriti o Waitangi
- Advanced skills in the MS Office Suite with special emphasis on Outlook & Microsoft Teams
- Demonstrated effective communication and interpersonal skills, including the ability to write clearly and succinctly in a timely, and accurate manner
- Able to provide advanced and complex diary management with a strong focus on forward planning and time management
- Excellent interpersonal, oral, and written communication skills and the capacity to manage relationships at all levels, including with senior officials and with health sector leaders
- We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
- We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.
Working for Health New Zealand
Health New Zealand | Te Whatu Ora is ‘the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa / New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.
Our commitment to equity, diversity and inclusion
How to Apply
To view the position description and / or apply for the role please click “apply now.” All applications must be submitted through our online careers portal before 11 : 59pm on 4 February 2025 If you have any questions about the role, please contact Anesha Pillay at
