What are the responsibilities and job description for the Executive Assistant position at Tea'ze Daiquiri Lounge?
Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional organizational skills and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting key executives in their daily activities.
Duties
- Provide executive administrative support, including managing schedules, coordinating meetings, and organizing travel arrangements.
- Utilize Outlook Calendar to schedule appointments and maintain an organized calendar for executives.
- Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date and accessible.
- Manage office operations, including maintaining office supplies and equipment, to ensure a productive work environment.
- Transcribe meeting notes and other documents as required, ensuring clarity and accuracy in communication.
- Prepare documents for signature using DocuSign, facilitating timely approvals and documentation processes.
- Assist with special projects as needed, demonstrating flexibility and a willingness to take on new challenges.
Requirements
- Proven experience in an executive administrative support role or similar position.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
- Familiarity with office management practices and procedures.
- Familiarity with social media platforms (e.g., Facebook, Instagram, Twitter, LinkedIn)
- Excellent data entry skills with attention to detail.
- Ability to transcribe notes accurately and efficiently.
- Experience with DocuSign or similar electronic signature platforms is preferred but not mandatory.
- Strong communication skills, both written and verbal, with a professional demeanor.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Missouri City, TX 77489 (Preferred)
Ability to Relocate:
- Missouri City, TX 77489: Relocate before starting work (Preferred)
Work Location: In person