Vendor Maintenance Coordinator

Vendor Maintenance Coordinator

Our Client is a leading electric utility in the Southeastern United States, this organization specializes in providing reliable, affordable energy to its member cooperatives. As one of the nation's largest power supply cooperatives, it operates a diverse portfolio of energy resources, including natural gas, coal, nuclear, and renewable energy. The company is dedicated to innovation, sustainability, and supporting the economic development of the communities it serves. Through strategic planning and collaboration, it continues to deliver value to its members while focusing on long-term energy solutions.

They are in current need of a Vendor Maintenance Coordinator who will be integral in managing the integrity of the Vendor Master data system of record for all CLIENT suppliers. This position will maintain existing and new vendor information in dual systems (Maximo and Lawson / Infor). The Vendor Maintenance Coordinator will comply with confidentiality, be exceptionally organized and analytical, ensure electronic record keeping is updated in SharePoint, secured vendor-specific folders, and DMS. This position will follow specific vetting procedures for approvals, W-9 retrieval, EIN, and IRS Tincheck, OFAC, DMF, DNB, Credit Risk Monitor, Lexis Nexis, and performing internal system of record research to prevent duplicate records. The Vendor Maintenance coordinator will follow banking fraud prevention processes by completing independent verifications of required submitted documents. The Vendor Maintenance Coordinator will be customer service driven and work closely with Accounts Payable, Supply Chain, Tax, Treasury, and the Corporate Accounting team.

Location : Atlanta, GA

Status : Direct Hire with Client

Salary : $56,000 - $68,000

Job Duties :

• Works directly with Supply Chain, Accounts Payable, vendors, and other internal teams to collect required documents and approvals necessary for vendor file maintenance additions and changes. Ensure that all records are stored in a secure location while verifying all pertinent documents are attached to the vendor file. Any pre-existing paper documents should be moved to an electronic file.
• Performs initial vendor database analysis before creating vendor records.
• Confirm data is entered in accordance with pre-established verification steps. Ensure vendor records, remit to addresses, banking, location codes, and tax liabilities are properly set up and compliant with company policies and procedures.
• Answer internal and external inquiries via the vendor maintenance email while adhering to the 24-48-hour response time.
• Enter and maintain banking information and verify / validate any change requests including direct deposit verification by confirming data by phone call. Update payment methods as needed, and work with Supply Chain to update vendor terms.
• Ensure vendor files are continuity-driven while working on existing vendor cleanup.
• Collaborating with the CLIENT Tax Team to ensure vendor records reflect proper legal entity type and also maintain the most recent W-9.
• Assist with ad-hoc projects as needed. Assist with quarterly or annual system testing to ensure updates and access are working correctly. Work with FOC vendor teams as needed.
• Contribute to the continuous improvement of the vendor maintenance process by identifying opportunities to streamline processes and improve efficiencies-escalating to management as needed.

Required Qualifications :

Education : High School Degree or GED required. Associate degree preferred.

Experience : 5 years of Vendor Maintenance / Accounts Payable experience required

Equivalent Experience : 7 years of administrative experience.

Specialized Skills :

Licenses, Registrations, and / or Certifications : Valid driver's license that meets the insurance eligibility requirements under Client's Qualification Program

Physical requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

About Teal Energi :

TealEnergi is a technical manpower provider with extensive experience supporting the successful execution and operation of major capital project investments. Forged through a desire to provide best-in-class service to clients, candidates, and contractors alike, TealEnergi works through its offices nationwide to provide regional support to a wide range of sectors including both traditional energy and energy transition initiatives (e.g., LNG, hydrogen, wind, solar), as well as manufacturing, mining, and infrastructure.

TealEnergi is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, age, disability, ethnicity, gender or gender identity, language, national origin, physical or mental ability, political affiliation, religion, sexual orientation, or protected veteran status.

Salary : $56,000 - $68,000