What are the responsibilities and job description for the Human Resource Advocate position at Team Allied Distribution?
Job Details
Human Resource Advocate
HUMAN RESOURCES ADVOCATE - Partner to Senior HR Manager
100% On-Site Position | Full-Time / Salary | Monday - Friday | Day Shift
JOB DESCRIPTION
As the Human Resources (HR) Advocate, the primary duties encompass a range of critical tasks and responsibilities essential for fostering a positive workplace environment, supporting employee well-being, ensuring compliance with labor laws, and contributing to the organization’s overall strategic goals. The candidate will serve as a partner to the Senior HR Manager and as one of the primary liaisons between employees and the management team, promoting positive/professional relationships and ensuring adherence to company policies. Additionally, this role involves addressing employee concerns, resolving conflicts, and advocating for fair treatment across all levels of the organization.
Other key aspects of this role include regularly conducting team check-ins to provide guidance and support professional growth from within the company. Additional high-level tasks include but are not limited to monitoring compliance with local, state, and federal employment laws to mitigate risk and ensure ethical business practices. Provide training sessions for employees and management on topics such as conflict resolution, communication strategies, and workplace safety. Above all, handling sensitive employee relations matters with confidentiality, empathy, and professionalism, ensuring impartial investigations and resolutions.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
- Facilitate the on-boarding process and supports new employees in integrating into the company culture.
- Collect employee feedback through surveys and focus groups, and translates insights into actionable improvements.
- Administer and supervise the company’s long-term and short-term disability benefits program.
- Monitor and analyze workforce data to identify trends and recommends strategies to enhance retention and productivity.
- Collaborates directly with other department heads and leaders to align organizational and business needs.
- Create and draft company policies and procedures that adhere to state and federal laws.
- Ensure accurate, compliant, and timely payroll processing.
- Oversee the maintenance of current employee data in the Paycom System.
- Administer employee medical and other benefit plans, including dental, vision, disability, life insurance, 401K, and ESOP.
- Prepare relevant weekly, monthly, quarterly, and year-end reports as needed.
- Monitor the accurate processing of new hires, transfers, promotions, and terminations.
- Manage and oversee annual employee performance reviews, benefits enrollment, ESOP statements, and Total Compensation Statements.
- Collaborate on compensation and benefits administration efforts.
- Provide manager support, training, and disciplinary guidance.
SKILLS & QUALIFICATIONS
- High-level proficiency and experience using Microsoft Excel including key features such as: VLOOKUP’s, pivot tables, formulas, etc.
- The ability to analyze HR data, interpret key metrics, forecasting, and make data-driven decisions to improve organizational effectiveness and employee engagement.
- Proficient in other Microsoft Office Suite programs such as Word and PowerPoint.
- Demonstrates strong communication and interpersonal skills, with a genuine passion for fostering a positive workplace environment.
- Passionate about helping others, problem-solving, and celebrating wins.
- Possesses the ability to recognize when things are on the right track or require adjustments.
- Exhibits a passion for assisting others, solving problems, and celebrating achievements.
- Critical thinker who excels in providing guidance, building long-lasting relationships, and managing complex situations.
- Preferred qualifications include PHR, SPHR, SHRM-CP, SHRM-SCP, and CPP designations.
- With expertise in HRIS administration and payroll processes, will function as a secondary backup for payroll operations within PAYCOM.
- A background in legal matters is a plus!
- Prior experience working with or for an ESOP company is a plus!
- Bilingual (English/Spanish) is not mandatory, but it is a plus!
EDUCATION/EXPERIENCE
- Bachelor’s Degree (Related Field)
- 7-10 Years of Relevant Experience
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations are available upon request for individuals with disabilities to perform work duties. This position provides a dynamic work environment with opportunities for professional development while contributing to exceptional service and operational success.
- On-site position, based out of HQ facility (Fairfield, CA.)
- Office setting: 95%
- Warehouse/Lot setting: 5%
PHYSICAL DEMANDS
The physical demands described are representative of those required for an employee to perform the essential functions of this role effectively. Reasonable accommodations will be provided to enable individuals with disabilities to meet these requirements.
- Extended periods of sitting: Primarily working at a desk, on the phone and/or computer station.
- Frequent use of hands: Typing, handling documents, and using office equipment.
- Good vision: Ability to read computer screens, documents, and other materials.
- Stamina: Managing high volumes of calls or interactions without significant breaks.
- Repetitive motions: Performing repetitive tasks such as typing or using a mouse.
- Flexibility: May need to shift between tasks and adapt to a dynamic work environment.
- Engage in physical activities involving significant use of arms, legs, and full body, including climbing, balancing, walking, stooping, and material handling.
ABOUT TEAM ALLIED DISTRIBUTION
Founded in 1976, Team Allied Distribution is the country’s leading independent warehouse distributor of automotive exhaust, with over 390,000 square feet of warehouse capacity throughout 26 facilities strategically located in the Western and Midwestern United States. It is a 100% employee-owned company with over 220 employee-owners. Team Allied prides itself on delivering premium-quality products, competitive pricing, fast-paced logistical services, and first-class customer service!
BENEFITS PACKAGE
Team Allied Distribution offers a comprehensive benefits package that includes medical, dental, and vision insurance. Additionally, we provide life insurance, long-term and short-term disability coverage, and accidental death and dismemberment (AD&D) insurance. Our benefits also include a 401(k) plan and an Employee Stock Ownership Plan (ESOP).
EMPLOYEE STOCK OWNERSHIP PLAN (ESOP)
The Employee Stock Ownership Plan, commonly known as an ESOP, is a retirement benefit for all employee-owners. Similar to a 401K, only better! The ESOP grants company stock to all eligible employee-owners and allocates the stocks into a trust account as part of their future retirement fund. The ESOP is a fantastic benefit because the employee-owners contribute zero dollars of their own money to the plan.
Salary : $90,000 - $120,000
