What are the responsibilities and job description for the Execuitve Assistant (Bilingual English/Spanish) position at Team Architects?
We are looking for an exceptional Executive Personal Assistant, someone who doesn’t just take direction but anticipates needs, solves problems, and makes things happen. This is a fast-paced, ever-changing role supporting executives across multiple businesses, where no two days are the same. This is an opportunity to work alongside ambitious entrepreneurs, make an impact, and grow within an organization that values hard work, efficiency, and results.
If you are self-motivated, tech-savvy, thrive in a fast-paced environment, and love tackling new challenges every day, this role is for you.
What You’ll Be Doing:
- Be the right hand to our executive team: Manage emails, calendars, and communications, ensuring they stay on top of priorities.
- Proactively take ownership of tasks without needing constant direction—anticipate what needs to be done before being asked.
- Work directly with clients and key partners—maintain strong relationships with property owners, investors, and business affiliates.
- Solve Problems Before They Arise – Proactively identify issues, create solutions, and execute without needing micromanagement.
- Own and Manage Important Projects – Whether it’s gathering bids for rehab projects, tracking business KPIs, or finding marketing resources, you make sure things get done.
- Coordinate Project Walkthroughs & Bid management-Schedule walkthroughs, send bids to owners, and follow up to ensure timely responses and decisions
- Be Ready for Anything – This role requires adaptability, quick thinking, and a whatever-it-takes attitude to support the company’s growth.
What We’re Looking For (Must-Have Skills & Traits):
A-Player Mentality – You are driven, hungry to succeed, and willing to go the extra mile.
Incredibly Detail-Oriented – Nothing slips through the cracks on your watch.
Expert Prioritization Skills – You know what’s urgent, what can wait, and how to balance multiple priorities seamlessly.
Self-Motivated & Resourceful – You don’t wait for instructions; you figure things out and make things happen.
Tech-Savvy & Quick to learn new systems– Comfortable using business tools, email management, data tracking, and project management software.
Strong Communication Skills – You represent leadership professionally in emails, calls, and meetings.
Adaptability – You can shift gears quickly and handle unexpected challenges without stress.
Confidentiality & Professionalism – You will handle sensitive business matters with discretion and professionalism.
Loyal, Trustworthy & Professional – You will handle sensitive business matters with discretion and confidentiality.
Why Join Us?
Opportunity for Growth – If you prove yourself, there is room for advancement within the company.
Entrepreneurial Environment – Work closely with high-level executives and learn the ins and outs of multiple businesses.
No Two Days Are the Same – This is an exciting, fast-moving role for someone who thrives on variety.
Compensation & Benefits:
- Salary Range: $45,000 - $55,000 per year (based on experience and skillset)
- Growth potential within the company
Location: Hammond, IN (in-person role with flexibility as needed)
Salary : $45,000 - $55,000
