Office Manager

About Us:

Team Facilities is a small business that began over 19 years ago helping companies who are frustrated with facility and building distractions that take them away from their core business focus. We partner with our clients to provide unique facilities management and project work solutions. Our core values as a team that extend to our clients are: We help, we care, we respect, we trust, we understand, we act, we give (back), we laugh, and we celebrate. Our close-knit team enjoys working together and serving our clients facility needs. We have a hybrid work system for team members to work remotely and in our office. We allow for unlimited PTO as needed.

Position Overview:

We are seeking an experienced and motivated Office Manager to oversee and coordinate all aspects of office administrative support. You will report to the President and assist in organizing his daily affairs and administrative requests. If you are looking for a change from the corporate world and would enjoy working for a small business where everything you do makes an immediate difference and you enjoy the following, we would love to hear from you:

• Being part of a small collaborative team who values a close-knit and down to earth work atmosphere and flexible environment
• Managing our busy office of 15 employees and planning and coordinating company events, travel arrangements, community events and employee outings.
• Serving as the primary liaison for answering incoming calls and forwarding to the appropriate team member.
• Create and/or update excel spreadsheets for tracking a variety of topics from financial to project work to human resources.
• Keep track of office supplies and inventory and order supplies.
• Coordinating activities for account managers including vehicle tracking, mileage tracking, scheduling off-site meetings.
• Follow up on calls and tasks as requested by the President including letters, forms, certificates of insurance and other administrative responsibilities
• Basic Human Resources oversite including tracking employee hours, vacation time, sick days, holiday schedules, etc.
• Assisting with basic accounting support

If you:

• Have 10 – 15 years of office management and/or high level administrative experience
• Have a positive friendly demeanor and love being a collaborative team player
• Have experience with administrative support, human resources support, accounting support
• Are proficient in Microsoft excel and word and spreadsheet creation and updates.
• Enjoy maintaining a neat and organized office environment.
• Have excellent communication skills both verbal and written.
• Have familiarity with QuickBooks and/or CRM software and tracking, a plus.
• Have experience planning and coordinating events, outings, travel, hotel arrangements, etc.

Team Facilities will provide:

• Competitive salary starting in the 50K - 56K range based on experience
• Potential profit sharing as the business grows
• Health, dental, vision, disability, and life insurance
• 401K with potential matching as the business grows
• Paid personal time off and paid vacation
• A work culture that is team focused
• Hybrid remote working program

Additional Highlights

This is a full time Monday through Friday position with a hybrid work arrangement. We are a close knit team and looking forward to welcoming our new Office Manager to the team! This position includes 100% employer paid healthcare benefits and we offer unlimited PTO/sick days as needed.

Job Type: Full-time

Pay: $52,000.00 - $56,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Working with excel spreadsheets is an important aspect of this position. Please describe your level of proficiency in excel.

Experience:

• Office management: 10 years (Required)
• Basic accounting: 5 years (Required)
• Basic human resources support: 5 years (Required)
• microsoft excel and spreadsheet creation: 10 years (Required)
• planning and coordinating company events and outings: 3 years (Preferred)

Ability to Commute:

• Troy, MI 48083 (Required)

Work Location: Hybrid remote in Troy, MI 48083

Salary : $52,000 - $56,000