ADMINISTRATIVE ASSISTANT

Team Gillman Auto Group is a fast-paced growing organization established in 1938. The ideal candidate will be a hard-working, preferably bilingual professional able to undertake various assignments and work diligently under pressure. This person will be comfortable working with close attention to detail and discretion and incorporating new and effective ways to achieve better results.

We are seeking competent administrative support for the Platform Marketing Director, who takes the initiative and uses independent judgment. This position performs a wide range of complex administrative duties, including scheduling, writing, editing, coordinating information, organizing data, and communicating pertinent information to the proper individuals.

RESPONSIBILITIES

• Update and maintain documents/reports and word processing.
• Provide comprehensive support services to the Platform Director, ensuring outstanding communication and responsiveness.
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements.
• Support the Platform Director with internal and external communications, reports, and marketing assistance.
• Assist with all events such as Galas, grand openings, new owner clinics, etc.
• Manage all scheduling of internal marketing releases.
• Prepare and edit correspondence, presentations, reports, and memos.
• Complete internal reports and manage correspondence with vendors.
• Organize meetings and events for marketing and other logistics.
• Maintain communications systems, including document management, marketing assignments, and CRM/DMS system assistance.
• Attend select meetings, take notes, capture action items, and ensure follow-through.
• Utilize CRM/DMS to track information, including interaction with managers and other employees, requests for information, and creating, maintaining, and entering information into databases.
• Assist in monitoring the online presence on Websites, Social Media, and other digital outlets.
• Maintain files and other administrative support tasks.
• Plan and coordinate all on-site logistics and communications.
• Plan and manage the timeline and schedule for events and other projects including reporting, and budgeting.
• Order event supplies and manages a budget.

QUALIFICATIONS

Required

• 3 years of administrative or clerical experience required.
• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Ability to prioritize work according to tasks outstanding, challenges, resources, and deadlines.
• Strong writing skills and experience drafting correspondence.
• Prefer bi-lingual – Spanish/English
• Demonstrated ability to work effectively and independently with limited supervision.
• Knowledge of general office procedures, concepts, and practices
• Ability to assimilate, distill and communicate large amounts of information to/from internal and external sources.
• Ability to handle and maintain confidential information.
• Ability to work collaboratively in a small, fast-paced office environment.
• A collaborative and professional team spirit; team player
• A positive attitude, sense of humor, strong work ethic, and enjoy being customer service focused.
• Professional appearance and manner
• Must be highly efficient with Excel and other applications.

Salary and Application details:

Team Gillman offers a competitive salary commensurate with the applicant’s skills and experience.

Must submit a cover letter and resume to be considered as an applicant.

Benefits:

• Comprehensive health benefits (medical, dental, and vision).
• Company-paid life insurance.
• Paid vacation and holiday leave.
• 401(k) retirement plan with company matching.
• Employee discounts.
• Drug-free work environment.
• Equal Opportunity Employer. 

About Team Gillman:

Founded in 1938, Team Gillman has been a family-owned and operated group of automobile dealerships with a longstanding commitment to customer service and satisfaction. Starting with Frank Gillman’s first dealership in downtown Houston, the business grew under his son Ramsay Gillman and continues today with Chris Gillman. With locations across Houston, Rosenberg, and Clear Lake representing Acura, Honda, Subaru, and Mazda, Chevrolet and Volkswagen Team Gillman remains dedicated to its original principle: excellence in customer service.

Join us to build a career where your people skills and passion for service can truly make a difference!