What are the responsibilities and job description for the Administrative and Inventory Specialist position at Team Housing Solutions, Inc.?
At Team Housing Solutions (THS), we specialize in providing customized lodging solutions for corporate and government personnel worldwide. We focus on meeting the unique needs of each client's project. Apply today and join us to work with a true housing solutions provider.
At THS, we create a sense of belonging through an inclusive and supportive environment for all team members. Guided by our four core values, Velocity, Vitality, Solutions and Impeccability; we set the pace for productivity and responsiveness, we bring energy, enthusiasm and kindness to our team, clients and company, we are committed to continual improvement as solutions driven professionals, and we are dedicated to doing the right thing and doing it right the first time.
Team Housing Solutions values its employees by offering competitive pay, flexible schedules, and comprehensive benefits, including medical, dental, vision insurance, and employer-paid life insurance, short-term and long-term disability. We prioritize employee well-being and engagement by offering supportive benefits, fostering a positive work environment, and creating opportunities for connection and growth. THS offers monthly company events, and generous vacation and holiday packages, including a paid birthday holiday. Apply today to join our community of friendly experts dedicated to providing superior temporary lodging services for professionals across the United States and internationally.
This Full-Time position is located at FOB Eagle in Eagle Pass, TX.
Work hours: 10:00 AM to 7:00 PM
The Administrative and Inventory Specialist is a key player in ensuring the smooth and efficient operation of the office by managing daily activities, providing administrative support, overseeing inventory, and fostering communication between departments, clients, and vendors. This role provides access to company inventory, supplies, and assets for daily operations. The position requires availability for the afternoon shift, from 10:00 AM to 7:00 PM, with the potential to work on weekends as needed.
Essential Position Functions
Office Management
- Oversee day-to-day office operations.
- Ensure office supplies are well-stocked and maintained.
- Maintain an organized office environment.
Administrative Support
- Provide administrative support to staff and management.
- Handle messages and correspondence.
Data Entry & Document Management
- Organize and store important documents (physical and digital).
- Assist with data entry, database management, and report preparation.
- Ensure confidentiality of sensitive information.
Customer Service
- Greet and assist visitors, clients, and vendors professionally.
- Address inquiries and concerns from customers or employees.
- Serve as a liaison between departments, clients, and vendors.
Inventory & Logistics Management
- Ensure availability of consumables for operations.
- Maintain inventory at manageable levels and minimize costs.
- Address supply chain disruptions quickly and effectively.
- Perform regular cycle counts and keep accurate records of shipments and inventory.
Reporting Structure
The Administrative and Inventory Specialist will report directly to the Basecamp Director.
FLSA Status
This position is classified as Non-Exempt under the Fair Labor Standards Act.
Qualifications
- High school diploma or equivalent (associate or bachelors degree in business or related field preferred).
- At least 2 years of office administration or clerical experience.
- 4-6 years of logistics experience preferred.
- Inventory management experience.
- Procurement and supply chain support experience is a plus.
- Proficient in MS Office (Excel experience required).
- Strong organizational, multitasking, and time management skills.
- Excellent communication abilities, both verbal and written.
- Ability to work independently and in a team.
- Friendly, approachable, and professional demeanor.
- Strong attention to detail and problem-solving skills.
- Experience with ERP system knowledge and inventory management software (SAP, NetSuite, Intuit, etc.) is a plus.
