What are the responsibilities and job description for the Administrative Assistant position at Team Kline?

Job Description

Job Title : Administrative Assistant

Reports to : Branch Manager

Direct Reports : None

Join Team Kline – Where You’re Not Just an Employee, You’re an Owner!

At Team Kline, we believe in creating a workplace where YOU truly belong. When you join us, you become an employee owner, sharing in our success as we continue to grow and thrive. Since our humble beginnings in 2004, starting from a Des Moines garage, we’ve grown to over 400 team members across five locations : Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We’ve expanded our services to include HVAC, electrical, plumbing, and more, opening exciting new opportunities for growth and advancement!

We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you’ll play a key part in ensuring our invoicing process runs smoothly and accurately. If you’re detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you!

Job Summary :

The Administrative Assistant serves as a key support role within Team Kline, facilitating smooth office operations and providing excellent service to visitors and staff. This position requires strong organizational skills, attention to detail, and effective communication.

Key Responsibilities :

Greet visitors and provide a positive first impression.
Answer and direct incoming phone calls, ensuring effective communication.
Manage the voicemail system and relay messages to appropriate team members.
Sort and distribute daily mail and other correspondence.
Perform clerical tasks, including filing, faxing, and organizing office supplies.
Assist with office organization and light housekeeping tasks.
Support event planning and coordination for team initiatives.
Monitor inventory levels and order office supplies as needed.
Assist with scheduling and coordinating maintenance for office equipment.
Help onboard new hires and maintain their orientation materials.
Assist with invoicing

Minimum Requirements :

Must have reliable transportation.

Proficient in standard office software and multi-line phone systems.

Strong verbal and written communication skills, with a focus on customer service.

Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.

Physical Requirements & Work Environment :

Prolonged periods of sitting at a desk and working on a computer.

Frequent use of a telephone and computer to communicate with customers.

Occasional lifting of office supplies, files, and equipment up to 25 pounds.

Ability to move freely around the office to access files, office equipment, and interact with team members.

Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.

We don’t just offer a job; we offer a chance to grow with a company that treats you like family. Here’s what’s waiting for you :

Benefits Galore : Comprehensive medical, dental, and vision insurance plans, plus life and disability coverage.

Financial Security : 401k with company match, plus an Employee Stock Ownership Plan (ESOP)—because here, you own a piece of the company.

Paid Time Off : Generous paid holidays, PTO, and paid time off to relax and recharge.

Training & Growth : Accredited on-site apprenticeship schooling and career development opportunities.

Fun Perks : Company outings, opportunities to win cash prizes, and a team environment like no other.

For Qualifying Employees : A Company Vehicle & Fuel Card.

At Team Kline, we don’t just get the job done; we have fun while doing it. If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can’t wait to meet you!

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