Executive Assistant

Executive Assistant to the Managing Director

$63,000 - $70,000 Salary Performance Incentive Plan

If you are a talented Executive Assistant who thrives in a fast-paced growth environment, has exceptional problem-solving abilities, and desire to contribute in important and meaningfull ways, this may be the perfect opportunity for you! - please read on!

Since 1998, Tractor Ranch Company has been driven by our mission to empower those who work and live with the land - not just on it - by supplying the right tools, equipment, and know-how to shape the land and build their dreams. From tractors to earth-moving implements, we’re here to make hard work a bit easier and much more fun.

As Executive Assistant to our Managing Director, you will play a key role in supporting the company’s leadership by managing day-to-day operations, handling confidential matters, and ensuring the Managing Director is equipped to drive strategic initiatives.

Key Responsibilities

This role combines administrative excellence with a strong focus on operational support. Responsibilities include:

Strategic Communication Management

• Serve as the Managing Director’s primary point of communication, prioritizing and managing emails, requests, and correspondence to align with business goals.
• Facilitate clear communication across teams, vendors, and key stakeholders to ensure alignment with operational objectives.
• Represent the Managing Director in meetings when necessary, preparing briefing notes and ensuring follow-up on action items.

Business Operations and Processes

• Coordinate operational projects and initiatives, ensuring milestones are met and deliverables align with Tractor Ranch’s strategic vision.
• Monitor key business processes and provide recommendations for streamlining workflows and increasing efficiency.
• Act as a central point of contact for cross-functional teams, supporting the implementation of company-wide initiatives such as inventory optimization, service efficiency improvements, and customer satisfaction enhancements.

Performance Tracking and Reporting

• Compile, analyze, and present data related to business performance, customer trends, and operational metrics.
• Assist in preparing high-impact presentations, financial summaries, and reports for board meetings and executive decision-making.
• Track key performance indicators (KPIs) and highlight actionable insights that inform business strategies.

Scheduling and Meeting Optimization

• Manage the Managing Director’s complex schedule, balancing operational meetings, strategic planning sessions, and personal commitments.
• Anticipate scheduling conflicts and proactively adjust plans to maximize productivity.
• Organize and coordinate logistics for executive-level meetings, including preparing agendas, presentation materials, and follow-up action plans.

Project Coordination and Oversight

• Coordinate key operational projects, such as vendor partnerships, service delivery enhancements, and process improvements, ensuring timely completion.
• Track task ownership, timelines, and deliverables across teams to maintain project momentum.
• Support contingency planning to mitigate risks and ensure smooth operations during peak business periods.

Administrative Support

• Arrange travel logistics, manage expense reports, and handle other administrative processes for the Managing Director.
• Maintain accurate documentation and organize records for efficient access and retrieval.
• Safeguard sensitive and confidential documents with professionalism and discretion.

Workflow Optimization

• Leverage digital tools to optimize workflows, manage collaborative platforms, and enhance the Managing Director’s efficiency.
• Recommend and implement workflow optimizations using tools like scheduling systems, CRM platforms, and data analytics software.
• Proactively explore emerging technologies to improve operational processes.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Operations Management, or related fields.
• Advanced certifications (e.g., Project Management Professional - PMP) are highly advantageous.
• 5 years of experience in executive-level administrative or operational roles, with a strong focus on business process management.
• Demonstrated ability to manage complex projects and support operational success in dynamic business environments.

Key Competencies

• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), collaboration tools (Slack, Teams), and CRM platforms.
• Strong analytical skills with experience in interpreting business data and generating actionable insights.
• Excellent verbal and written communication skills, with the ability to interact confidently with stakeholders at all levels.
• Proactive problem-solving abilities with a focus on operational excellence.

Performance Metrics

• Improvement in operational workflows, as measured by process efficiency gains and timely project completion.
• Positive feedback from stakeholders on communication and operational support.
• Enhanced productivity of the Managing Director, reflected in time saved and strategic focus.
• Successful execution of critical operational initiatives and measurable improvement in key performance indicators.

The Executive Assistant reports directly to the Managing Director and works closely with cross-functional teams to ensure operational excellence and strategic alignment.

Performance Expectations

• Flexibility to support business operations during peak periods and critical events.
• Availability for occasional travel to support operational reviews and vendor or stakeholder meetings.
• Commitment to professional development and continuous learning in operations and business management.

When you join Tractor Ranch, you’re becoming part of a team that believes in doing things right the first time—every time. If this seems like the right mix of challenge and opportunity, we want to meet you.

Note: If you are qualified and interested, please dont wait - we are seeking to fill this position position immediatly.

Thank you for your interest!

Job Type: Full-time

Pay: $63,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 5 years (Preferred)
• Project management: 2 years (Preferred)

Work Location: In person

Salary : $63,000 - $70,000