Reception Administrative Assistant

Job Title: Front Office Receptionist

Schedule: Monday to Friday 8:00am to 4:30pm

Dress Code: Business Casual

Pay: $17.50 per hour

· Back-up receptionist/front desk coverage while receptionist is on breaks, vacations/out of the office; answer calls, greet visitors, make sure visitors sign-in, provide guest pass

· Maintain DC phone list, distribute as needed

· Order and maintain office supplies and supply rooms; order supplies as needed for the front office/DC departments, make sure all supply rooms are stocked, follow-up on orders

· Order and maintain DC supplies as directed

· Maintain coffee and beverage supplies for front office/DC departments as needed; make service calls and follow-up as needed

· Maintain copier supplies for front office/DC departments, make service calls, follow-up as needed

· Maintain the Follow-Up sheet, follow-up on POD’s as needed

· Issue PO’s and Receipts as needed

· Submit New Vendor set-up and check requests, follow-up as needed

· Submit school district shoe donation requests and follow-up as needed

· Submit shoe orders for executives/associates as needed, maintain shoe order log

· Update/print DC Café menu as needed

· Maintain vendor files as needed

· Assist with meeting organization and catering requests

· Assist with retail tape, retail supply and corporate corrugated requests as needed

· Assist with various administrative tasks and special projects as needed

Requirements:

· Effective verbal and written communication skills

· Productive working alone or with a team

· Self-starter and self-motivated

· Detail oriented and organized

· Strong multi-tasking, adaptability, and prioritizing skills

· Good time management skills

· Positive attitude, professional demeanor, and etiquette

· Bilingual, English/Spanish

· Type 35 wpm

· Knowledge of Microsoft Outlook, Word, Excel, Teams, Peoplesoft, Concur