What are the responsibilities and job description for the Office Manager / Executive Assistant position at TeamQuest Staffing Services?
Office Manager / Executive Assistant
Hourly Rate : $35.00 / Hour
Work Arrangement : Hybrid / Remote
Will work from a CRM
Required to come to our office for meetings once a week
Available for training on Zoom
Job Description
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
Act as the point of contact among executives, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage executives' calendars and set up meetings
Make travel and accommodation arrangements
Track daily expenses and prepare weekly, monthly, or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Requirements and Skills
4 years' experience working as a corporate executive assistant
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
Keep a pulse on the job market with advanced job matching technology.
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