What are the responsibilities and job description for the Receptionist position at Tecan CDMO Solutions?
As our receptionist, you will have ownership for all aspects of front office including clerical duties and other administrative tasks as assigned. Our ideal Receptionist is friendly, professional, and customer-service oriented.
Essential Duties & Core Responsibilities
- Keep front desk tidy and presentable
- Greet, welcome guests, and manage visitor log and badges
- Notifies personnel of visitors’ arrivals
- Answer inquiries about the company and address complaints
- Answer all incoming calls, route calls to specific people, take and relay messages
- Receive and distribute parcels and other mail
- Prepare outgoing mail, securing parcels etc.
- Check, sort, and forward emails and faxes
- Create informative bulletin boards with internal job postings, health news, team contests, birthday celebration announcement, and company events
- Work with Marketing and HR on company initiatives
- Updates lobby monitor with visitor information, employee events and Tecan news.
- Schedule meetings and oversee conference room schedules managed via Microsoft Outlook
- Order lunches, set up, and clean-up after meetings for food and beverage-related items
- Perform basic administrative duties including calendar management and travel requests as applicable.
- Relay online application information to walk-in candidates and facilitate meeting with recruiter when possible
- Prepare onboarding and training packages and welcome gifts for New Hire Orientation; assist with new hire employee coordination and logistics management as requested by HR team
Minimum Work & Education Experience Requirements
