What are the responsibilities and job description for the Grants Manager position at Tech Army, LLC?
The Consultant shall provide comprehensive support for grant writing/development, research, training and administration services as follows:
i. Tasks
1. Grant Writing/Development
The Consultant shall:
o Write and prepare competitive federal and state grant applications, including narratives, budgets, and supporting documentation.
o Ensure timely submission of applications.
o Collaborate with County departments to gather necessary data and information for applications.
o Establish relationships with agency staff to grasp their criteria for award-worthy grant applications.
o Collaborate with County staff to manage the application progress and compose the actual grant proposals.
o Review the Notice of Funding Opportunity (NOFO) for grant-scoring criteria in the application.
o Provide multi-level editorial inspection of grant proposals to ensure compliance, clarity, and cohesiveness.
o Check grant budgets for cost-effectiveness and accuracy.
o Assist in finalizing the grant proposals with Departments for submission.
2. Grant Research
The Consultant shall:
o Identify new Federal and State grant opportunities that align with the County’s strategic priorities and gauge for both eligibility and competitiveness in anticipation of the release of a NOFO.
o Prepare a Federal Funding Strategy that results in an Action Plan for the purpose of reviewing and assessing upcoming federal funding opportunities.
o Other grant related research, as needed.
3. Grant Training
The Consultant shall:
o Provide training and technical assistance to County staff on best practices in grant administration as requested during the year.
o Provide training on new grant federal and state regulations to County staff as requested during the year.
4. Grant Administration for New Awards
The Consultant shall:
o Assist with post-award grant management, including compliance with federal, state, and local regulations.
o Assist with monitoring grant-funded programs to ensure adherence to the scope of work, timelines, and budgets.
o Support departments with financial reporting, performance metrics, and audit preparation.
o Assist with ensuring the County is in compliance with all specific measures indicated in the NOFO by the Funding Agency.
o Conduct subrecipient monitoring as required.
o Comply with all internal County grant processes and Administrative Regulation 6.15 (Federal and State Grant Application, Approval, Procurement, and Management Process).
ii. Deliverables
1. For Grant Writing/Development
Section 2, Scope of Services | Page 3
The Consultant shall:
o Provide a list of grant opportunities relevant to County and Department priorities, with timelines for application deadlines, as needed.
o Fully develop and compile grant applications for County departments that would like assistance in applying for grants.
o Provide documentation of grant writing and submission processes for internal use.
2. Grant Research
The Consultant shall:
o Provide email summary of NOFO with any backup information and reports on requested grant related research.
o Annually prepare the Federal Funding Strategy that results in an Action Plan.
3. Grant Training
The Consultant shall:
o Provide a minimum of two (2) one-hour training sessions during the year on grant management, compliance, and/or new grant federal and state regulations. These trainings can be in person or video conference.
o Prepare materials and presentation slides to be distributed as necessary for training.
4. Grant Administration for New Awards
The Consultant shall:
o Submit quarterly progress and compliance reports for all awarded grants Consultant is managing, or as updates are necessary.
o Submit financial reports tracking grant expenditures and ensuring proper use of funds for the grants the Consultant is managing.
o Provide assistance with final closeout reports for awarded grants and ensuring compliance with all regulatory requirements for the grants the Consultant is managing.
