Receptionist/Administrative Assistant

Job Summary
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our dynamic team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Duties

• Greet and assist visitors at the front desk, ensuring a welcoming environment.
• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate personnel.
• Maintain organized filing systems for both physical and electronic documents.
• Schedule appointments and manage calendars for staff members.
• Assist with bookkeeping tasks using QuickBooks, including invoicing and payment processing.
• Provide administrative support by preparing reports, proofreading documents, and maintaining office supplies.
• Collaborate with medical or dental staff to ensure efficient patient flow and appointment scheduling.
• Support customer service efforts by addressing client inquiries and resolving issues promptly.

Qualifications

• Proven experience as a receptionist or in an administrative role; experience in a medical or dental office is a plus.
• Proficiency in Microsoft Office Suite; familiarity with QuickBooks is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills; bilingual candidates are encouraged to apply.
• Attention to detail with strong proofreading abilities to ensure accuracy in documentation.
• Ability to work independently as well as part of a team in a fast-paced environment.

If you are looking for an opportunity to contribute to a collaborative team while enhancing your administrative skills, we encourage you to apply for this position as a Receptionist/Administrative Assistant.

Job Type: Contract

Pay: $20.27 - $21.57 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee assistance program
• Health insurance
• Life insurance
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Chicago, IL 60606 (Required)

Ability to Relocate:

• Chicago, IL 60606: Relocate with an employer provided relocation package (Required)

Work Location: In person

Salary : $20 - $22