What are the responsibilities and job description for the Administrative Assistant III position at Technical College System of Georgia?
The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time Administrative Assistant III position in the Office of Human Resources (OHR) and Department of Public Safety (DPS). This position will provide administrative support to the Executive Director of Human Resources and the Director of Public Safety. This on-site position is located at TCSG System Office, which is located in Atlanta at 1800 Century Place, Atlanta, GA 30345.
Responsibilities
High School Diploma *and* Three (3) years of work-related experience.
Preferred Qualifications
Interested parties should apply at Team Georgia Careers, Team Georgia Careers
Applications will be accepted until April 8, 2025. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.
It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.
Federal Law requires ID and eligibility verification prior to employment.
All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.
Applicants who need special assistance may request assistance by phoning (404) 679-1763.
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex, disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law).
Responsibilities
- Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
- Screen and prioritize emails, phone calls, and other communications. Ensure appropriate and timely follow-up from OHR and DPS leaders.
- Prepare correspondence, reports, presentations, and other documents.
- Manage Human Resources Records & Files. Assist in maintaining records associated with the State Certification process for all Police Departments.
- Coordinate the implementation of statewide and system-wide mandatory HR training. Monitor training records and training deficiency reports for POST-certified officers. Handle confidential information with discretion.
- Facilitate efficient communication and serve as a liaison between OHR and DPS leaders and internal/external stakeholders.
- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange logistics for conferences, Peer Group meetings, and other events.
- Coordinate all travel, including accommodations, transportation, and itineraries.
- Process expense reports and reimbursements in accordance with TCSG policies and procedures.
- Assist in managing special projects (i.e., State Certification and initiatives, ensuring deadlines and deliverables are met.
- Build and maintain relationships with key stakeholders, clients, and vendors.
- Support cross-functional collaboration between different departments.
- Manage all purchasing for HR and DPS. Oversee office operations, supplies, and administrative processes.
High School Diploma *and* Three (3) years of work-related experience.
Preferred Qualifications
- Associate’s Degree in Business Technology or Business Management (or a related field)
- 3 or more years’ experience managing administrative functions.
- Proficiency with the Microsoft Office Suite & One Drive
- Proficiency with Google Docs, Dropbox, and Adobe Acrobat Pro
- Skill in the operation of computers and job-related software programs
- Oral and written communication skills
- Skill in interpersonal relations and in dealing with the public.
- Decision making and critical thinking skills.
- Ability to handle multiple tasks at once and prioritize workload.
Interested parties should apply at Team Georgia Careers, Team Georgia Careers
Applications will be accepted until April 8, 2025. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.
It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.
Federal Law requires ID and eligibility verification prior to employment.
All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.
Applicants who need special assistance may request assistance by phoning (404) 679-1763.
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex, disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law).
