Administrative Assistant

TechniQuest Corporation is seeking to hire a part-time Administrative Assistant at their Princeton, NJ location.

Responsibilities

• Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);

• Provide scheduling support to multiple individuals (appointment, heavy calendar and meeting management);

• Complete administrative processes (expense reports);

• Prepare travel and conference logistics

• Prepare marketing material for conferences and client meetings.

• Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, etc.);

• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);

• Address problems and troubleshoot with internal and external stakeholders;

• Handle special projects with demanding deadlines;

• Front desk reception (answering phones, greeting visitors, handling deliveries);

• Hours are 8:30 am - 12:30 pm.

Qualifications

• High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;

• At least 1-3 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment;

• Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook)

• Experience with heavy calendar management for multiple stakeholders;

• Strong oral and written communication skills;

• Professional appearance and demeanor with ability to exercise good judgment and discretion;

• Attention to detail, dependability/punctuality;

• Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;

• Experience working both independently and with a team in a demanding environment;

• Graphic design experience is a plus.

• Marketing experience is a plus.