Events Coordinator

Position Summary

The Events Coordinator is a key member of the operations team, responsible for the successful support and execution of signature events, programs, and committees. This role requires strong organizational skills, proactive problem-solving, and the ability to collaborate effectively with TAI team, members, and third-party vendors. The ideal candidate will have a passion for event management, a customer-first mindset, and the flexibility to adapt to a dynamic, fast-paced environment.

This is an excellent opportunity for an early career professional who is detail-oriented and driven to contribute to the success of impactful events and programs. If you thrive in a collaborative environment and have a passion for event coordination and community development, we encourage you to apply!

Key Responsibilities

Signature Event & Program Support

Support the planning and execution of TAI events and programs

• Be a liaison with vendors through F&B selections, AV, space allocation, site materials, etc
• Manage the registration process and day-of logistics including setup, name badges, and check-in
• Partner with the communications team to execute event/program communications
• Liaison with speakers, award recipients, and other participants
• Maintain Alumni Network renewals and onboarding processes, ensuring accurate records and timely communication

Responsible for event/program setup and teardown

• Welcome attendees, providing direction as necessary and answering questions
• Manage check-in, preparing, and assisting attendees with name badges
• Set up TAI banners, name tents, AV and other displays
• Maintain accurate records for event data management and post-event follow-up
• Gather and return all TAI materials post-event, ensuring the venue is left clean and orderly

Contribute to the overall success of events/programs by proactively addressing general needs and anticipating challenges

Committees and Roundtables Coordination

• Act as the primary liaison for committees and roundtables
• Schedule committee and roundtable meetings, coordinating with chairs and participants
• Manage logistics, including video conferencing and/or venue booking, F&B, and agenda development
• Maintain meeting minutes and distribute them to relevant stakeholders

Key Qualifications

• Proven ability to create positive experiences with a proactive, customer-first mindset
• Strong organizational skills and attention to detail with the ability to manage multiple projects simultaneously
• Ability to work independently while maintaining effective collaboration within a small team setting
• Demonstrated experience in event management, with at least one year of relevant experience preferred
• Self-starter with a strong drive for the continuous evolution of event and program experiences
• Flexibility to adapt to changing priorities and proactively anticipate needs
• Demonstrated ability to think on your feet, troubleshoot effectively, and anticipate challenges to ensure seamless event execution
• Effective verbal and written communication skills
• Proficiency in Google Workspace (Docs, Sheets, Slides, etc.); CRM experience is a plus

If you don’t meet every qualification, we still encourage you to apply—we value diverse experiences and perspectives and believe the right candidate can grow into the role.

About TAI

Founded in 1997, The Technology Association of Iowa is a statewide, member-based organization focused on building and uniting Iowa's technology community. TAI advances the tech industry through engaging programming, premier events, talent development, driving public policy, and fostering a culture of inclusion to lead Iowa forward.

Get involved at www.technologyiowa.org

Work Environment

• This role is in-person at the TAI office in Des Moines, Iowa
• Occasional physical requirements included in event setup and teardown
• Requires availability to work some early mornings and evenings during event periods
• Occasional statewide travel required for onsite event support

Application Process

Interested candidates should submit a resume, cover letter, and any relevant event portfolio materials to hiring@technologyiowa.org. Applications will be reviewed on a rolling basis until the position is filled.