Specialist

Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with the purchase of goods and services and assures day-to-day operations are carried out in accordance with established principles, policies, and objectives.

As with everyone in the Enterprise Technology family, our intentional focus is on diversity, equity, inclusion, and belonging as well as culture and communications are core responsibilities in this role. With an increased emphasis on authenticity, compassion, and inclusivity, this position strives to embody and advance our Enterprise Technology Positive Core.

Salary Range: $48,600 - $53,820 per year; DOE

Essential Duties:

• Prepare on-line requisitions.
• Process payments.
• Prepare, maintain, and review purchasing files, reports, and price lists.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Review requisition orders to verify accuracy, terminology, and specifications.
• Analyze invoices to ensure the accuracy of goods or services delivered.
• Maintain knowledge of organizational rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Controls expenditures in accordance with budget allocations.
• Processes reimbursements, purchase of supplies, services, and equipment with the use of PCard and other purchasing documents in accordance with established procurement and financial policies.
• Responds to audit requests and gathers documentation for PCards, and financial records.
• Performs PCard reconciliations. Interacts and maintains liaison with staff and suppliers in facilitating objectives.
• Knowledge of administrative and clerical procedures and systems such as word processing, and managing files and records.
• Use Microsoft Office applications, on-line financial system and internal database systems.
• Performs other duties as assigned.
• Take responsibility for fostering culture, advancing our values, and championing engagement in all its forms -- collaborating across our teams as well as participating in ET/ASU events and programs.
• Demonstrates commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Advances our Enterprise Technology Affirmative Pledge.

Days and Schedule: Monday-Friday; 8:00 am-5:00 pm

• This position is eligible for flexible work options, including alternative work schedules or hybrid remote work schedules where employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to approvals per ASU policy.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications:

• Familiar with working in Workday Financial Management System.
• Knowledge of principles, practices, and procedures in the field of program, project, or initiative expertise.
• Knowledge of basic project management.
• Basic knowledge of Microsoft Office.
• Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning, and other management information systems.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Higher Education Experience.
• Experience in modeling empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion, and belonging.
• Experience in fostering a safe psychological space for all teammates where everyone can thrive.
• Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience in leading by example in communicating, participating, and encouraging support of the institution’s sustainability programs.
• Ability to model empathy, compassion, and emotional intelligence.
• Experience hiring in a values-led organization, emphasizing diversity, equity, inclusion, and belonging.
• Ability to help foster a safe psychological space for all teammates where everyone can thrive.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Ability to lead by example in communicating, participating, and encouraging support of the institution’s sustainability programs.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Occasional bending, reaching, lifting, pushing, and pulling up to 25 pounds.
• Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Clearly Communicate to perform essential functions.

Department Statement:

Enterprise Technology (ET) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization. Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.

Join the team that sparks human-centered innovation

ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and

executes to meet the needs of our community of learners, faculty, researchers and staff. Our

work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces many voices with a shared lens of positive community impact and expanded opportunities for collaboration.

Why join us?

Mission oriented. Everything we do is to advance ASU’s charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

Flexibility. Our flexible work environment allows employees to explore opportunities with their supervisor beyond the traditional work schedule. Opportunities include hybrid work where staff are in person three days per week.

Culture forward. We embrace a Positive Core culture: Belonging, Relational, Authentic, Visionary and Empowered.

Scale of impact. Our work changes the world. With 200k learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU’s top ranked programs with major tuition breaks.

Exposure to industry giants. ET partners with Amazon, Apple, Arista, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.