What are the responsibilities and job description for the Event Coordinator position at TechTrueUP?
Thousand Oaks, CA MUST BE LOCAL*** Will need to be onsite as needed (hybrid schedule) (This position is mostly remote so it is very email heavy, as well as, communication through MS Teams)
Responsibilities of this position will include:
- Support commercial training events for multiple business units (including logistical support during an event)
- Management of participant rosters
- Run and/or distribute reports from various systems (e.g., LMS, Tableau, Zoho)
- Manage communication for training classes (e.g., welcome/travel logistics letters)
- Send communications to participants and coordinate with trainer on class participant responses.
- Reserve conference rooms/neighborhoods, order catering, and manage badge access requests.
- Onsite support during live training events (e.g., post signage, provide office supplies, technical support)
- Managing class surveys (i.e., collecting results/communicating results, archiving)
- Archiving of certain training records (e.g., certifications, training rosters)
- Understand and help support trainers with training tools and technologies (e.g., LMS, Learning Hub, SharePoint, Trainer’s Toolbox)
- Help trainers with creating playlists in Learning Hub or updating SharePoint sites, if necessary
- Manage/update new hire checklists and LMS assignment vehicles.
- Collaborate with management on calendars and event planning.
- Monitor specific email inboxes to answer questions, provide information and/or resolve issues.
- Print and ship training materials, as needed.
- Review existing files to ensure audit readiness
- Assist in providing documentation for inspections/audits.
- Adhere to processes and standards and suggest improvements.
- Support and drive special projects as needed.
Preferred Qualifications
- Bachelor’s degree and 2 years in Learning and Development, Event Management, Business, Pharmaceutical/ Biotechnology Industry OR
- Previous job experience in Learning and Development in the Pharmaceutical/ Biotechnology Industry
- Proven ability / experience coordinating small to large training events.
- Experience with managing relationships with competing demands and priorities
- Strong customer service skills
- Strong time management, organization, and prioritization skills
- Strong problem-solving skills
- Strong written and verbal communication skills
- Exceptional attention to detail with the ability to multi-task
- Ability to work well in teams and interact effectively with various levels of management.
- Willingness to be flexible to meet team goals and priorities.
- Strong computer and database skills with Microsoft Word, PowerPoint, Excel, Outlook, and Teams
- Experience with databases and business analysis tools (e.g., Tableau, Power BI, SharePoint, Learning Management Systems) a plus.
- Able to lift 25 lbs.
Job Type: Contract
Pay: $25.40 - $28.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Work Location: Hybrid remote in Newbury Park, CA 91320
Salary : $25 - $28
